Administration of the Windrush Day Grant Scheme

Descriptions

The Ministry of Housing, Communities and Local Government (MHCLG) is seeking to contract a supplier to manage the Windrush Day Grant Scheme for up to five Grant Funding Cycles.

The Supplier will deliver the Windrush Day Grant Scheme in partnership with MHCLG and the stakeholder Grant Panel over five phases including:

Phase 1 - Preparation (pre-application window)

To open the application window for the Windrush Day Grant Scheme for at least eight weeks in length, including setting up and managing a mailbox for applicants to submit forms and make enquiries. To respond to enquiries about the grant scheme.

Phase 2 - Promotion (during application window)

To promote the scheme widely throughout England through, for example, social media channels and other relevant online platforms and newsletters. Focus on reaching areas with large populations of people from British Caribbean backgrounds, in particular.

Phase 3 - Assessment and moderation (post-application window)

The supplier is expected to undertake assessment of bids in accordance with the Government's Code of Conduct for Recipients of Government Grants.

Phase 4 - Grantee Project Support

To support delivery of individual projects funded under the Windrush Day Grant Scheme, including liaising with project leads on budgets and delivery plans. To respond to queries that the projects may have throughout the delivery period.

Phase 5 - Evaluation (post-project completion)

The evaluation seeks to monitor the activities of Windrush Day Grant Scheme funded projects. It is made up of an interim evaluation, that is expected to be completed in October,

which evaluates the progress of the Windrush Day Grant Scheme, and a final evaluation, released in January, that evaluates the impact of the scheme post-project completion. The interim evaluation would draw on monthly reports and participant survey data from around 12 projects to assess progress at an interim stage. The final evaluation would draw on data from grant recipients, project participants, and qualitative data from a few projects. It also should make summary observations and recommendations to inform future implementation of the scheme.

Throughout the delivery period the supplier is expected:

- To manage responses to external correspondence relating to the Windrush Day Grant Scheme from members of the public and interested organisations in addition to the correspondence specified at each phase of work. To provide lines, when requested, to feed into MHCLG briefings for ministers and senior officials.

-To agree and monitor the timely delivery of key milestones set out below. To provide monthly summary reports to MHCLG against key milestones, including progress, key activities, any risks or changes to delivery and a summary of correspondence received and responses delivered.

- To attend meeting with the stakeholder Grant Panel as and when required. When attendance is required, MHCLG will give the supplier at least 5 working days' notice.

- To perform ad hoc administrative tasks as and when required.