Closed
Archiving and Records Management Commercial Partnership Agreement for the operation and management of the National Nuclear Archive
Descriptions
Archiving and Records Management Commercial Partnership Agreement for the operation and management of the National Nuclear Archive. Nuclear Decommissioning Authority (NDA), on behalf of NDA Archives Limited (NDAAL), invite interested parties to participate in a market engagement exercise to explore the procurement of a replacement Commercial Partnership Agreement. The services of the Commercial Partnership Agreement may include but not be limited to: onsite archiving and records management, project services, facilities management (FM) and building management, security and management of the overall programme of works., Throughout its history, the nuclear industry in the UK has created vast quantities of records. The NDAAL and all the nuclear sites that it owns and manages, continue to do so., As nuclear decommissioning in the UK is funded by the taxpayer, the vast bulk of these records is owned by the public, which makes them public records and confers on NDA and the organisations in the NDA group an obligation to manage them in accordance with the Public Records Act. The Act includes strict rules for retention and care., After many years of planning, in 2015 NDA created NDA Archives Ltd whose task it was to collect, inventorise and manage the records of the civil nuclear industry, using a new, purpose-built archive facility: “Nucleus, the Nuclear and Caithness Archives”, located in Wick, Caithness. Its purpose is not only compliance with the Public Records Act, but also to play a leading role in dealing with the technical and logistical challenges faced by NDA., The Caithness Archive is colocated with the NDA archive in Nucleus., A “rules and tools” workstream was set up to define the legal and statutory requirements, and to deliver the tools needed to enable compliance. An NDA Records Retention Database has been created, and IMP06 “Managing NDA Information – Requirements” was published. This workstream is part of a wider programme that deals also with digital preservation, intellectual property and copyright issues., The work of NDAAL has been outsourced under a Commercial Partnership Agreement, with a term of 5+1+1 years (ending 30th June 2022). The scope of the Agreement comprises:, -Operation of “Nucleus” (both the nuclear and the Caithness archives) with a permanent workforce to receive records from organisations in the NDA group, carry out records and archive management tasks, and provide access to NDA records to End Users and the public, -FM and building management, -Security (physical, personnel, information), -A programme of gathering, sifting, cataloguing, storing and maintaining all inactive records in the NDA estate. Over a quarter of a million boxes of records have been identified for processing., This procurement project will ensure the continued operation of Nucleus from 1st July 2022, with an enhanced role for the new Commercial Partner., The duration of the new contract is likely to be 5 years with options to extend for 2 subsequent years., Feedback and input are sought from the market to: develop greater understanding on the market and the factors affecting it, understand interest in this opportunity, and affirm the sourcing strategy
Timeline
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Tender Regions
CPV Codes
90710000 - Environmental management
72253000 - Help-desk and support services
72512000 - Document management services
79710000 - Security services
79996100 - Records management
79995200 - Cataloguing services
79410000 - Business and management consultancy services
79131000 - Documentation services
79994000 - Contract administration services
79995100 - Archiving services
92510000 - Library and archive services
79342300 - Customer services
79993000 - Building and facilities management services
60100000 - Road transport services
79421000 - Project-management services other than for construction work
79999100 - Scanning services
79520000 - Reprographic services
79993100 - Facilities management services
Keywords
public road transit
scheduled bus operations
truck freight transport
road haulage service
passenger coach transport
long-distance bus operation
highway transport service
road logistic operation
charter bus provision
vehicle route service
user support ticketing
multi-tier helpdesk
remote IT support
technical troubleshooting interface
issue resolution workflow
service request handling
24/7 user assistance
incident logging system
support team coordination
enterprise file handling
record versioning control
metadata indexing
structured filing systems
access authorization protocols
document encryption workflows
archival tagging
document lifecycle automation
permissioned data storage
automated document routing
documentation services
document preparation
official records creation
contract drafting
report compilation
filing support
procedural document assistance
document formatting
archival documentation
administrative paperwork
customer services
client support
consumer assistance
helpdesk services
service desk
customer interaction
service experience management
client relations
after-sales support
customer care
management consultancy
business advisory services
corporate strategy consulting
executive coaching
organizational development
management support
consultancy engagement
business performance consultancy
project management services
non-construction projects
program coordination
project planning
project control
project execution support
schedule management
risk management consultancy
project oversight
deliverables coordination
reprographic services
document duplication
scanning & printing services
large-format printing
blueprint reproduction
copy centre operations
digital reprography
color copying
document reproduction
print-on-demand
security services
guarding services
property protection
asset security
premises security
security officer deployment
static guarding
mobile patrol
corporate security
infrastructure security
facilities management
building maintenance
property supervision
facility operation
premises upkeep
building services coordination
site management
infrastructure maintenance
HVAC oversight
utility management
facility management
asset management
space planning
cleaning coordination
maintenance scheduling
service contracts
janitorial oversight
building administration
security coordination
equipment servicing
contract management
procurement administration
agreement oversight
contract monitoring
compliance tracking
legal documentation
supplier liaison
contract renewals
tender coordination
contract records
archival storage
document preservation
records archiving
digital archiving
archival indexing
historical document management
archive maintenance
retrieval services
archival standards
record retention
metadata creation
bibliographic cataloguing
item indexing
cataloguing standards
subject classification
digital catalogues
cataloguing workflows
MARC records
resource description
cataloguing support
document control
records lifecycle
retention scheduling
record classification
file management
physical and electronic records
compliance archiving
records auditing
document retrieval systems
record policy
document scanning
image capture
paper digitisation
bulk scanning
image conversion
high-resolution scanning
file indexing
document conversion
scan management
environmental planning
ecological governance
environmental policy implementation
regulatory compliance
environmental auditing
green strategy
environmental oversight
eco-administration
sustainable management
environmental coordination
book lending services
digital archive Management
collection cataloguing
public library operations
archive retrieval support
library membership services
Tender Lot Details
2 Tender Lots
Workflows
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Possible Competitors
1 Possible Competitors
