CBC-0667-DPS-CE Public Transport.

Descriptions

Central Bedfordshire Council (CBC) (the ‘Authority’) wishes to invite Tenders for the supply of services in respect of Public Transport in Central Bedfordshire. The successful Potential Provider(s) will be responsible for providing this service and liaising closely with the authorised representative identified by the Authority.The Authority is managing this procurement process by setting up a Dynamic Purchasing System (DPS).Background to the DPS:A DPS is an electronic tendering system for the selection of Potential Providers who comply with minimum service requirements. Tenders for specific Contracts can then be invited from Potential Providers accepted onto the DPS. A DPS must remain open throughout its duration for the admission of any Potential Provider that meets the minimum service requirements. The Authority is therefore able to add Potential Providers to the DPS throughout its duration, providing Potential Providers meet the selection criteria.DPS for the provision of Public Transport within Central Bedfordshire:The DPS will enable the Authority to utilise Potential Providers who meet the selection criteria for admittance onto the DPS. Potential Providers who are successfully accepted onto the DPS will then be invited to bid for contracts via e-auctions, mini competitions or other electronic processes. They will be awarded based on either Most Economically Advantageous Tender (Price/Quality) or by lowest price.The DPS will commence from the notified commencement date and will last for a period of four (4) years, with the option to extend one (1) year making a total of five (5) years. Potential Providers may apply for admission onto the DPS throughout its duration.The general service requirements can be found in the Specification. This document outlines the nature of the services to be provided under this DPS. Details of specific routes will be provided with each invitation to tender.Admission onto the DPS shall not guarantee any award of Contract(s) for services.The Authority is under no obligation to tender any requirements under this DPS when it is established.Where a Potential Provider is accepted onto the DPS fails to demonstrate the requirements of the service specification, they will be removed from the DPS.Express an Interest — You will need to express an interest to view the DPS pack by selecting the ‘Express an Interest’ button. Once you have expressed your interest you will instantly see an update as to your status in the tender process and it will tell you that your Expression of Interest is being processed. Once your expression of interest is received and accepted by the organisation (this will usually happen straight away) you should receive an email saying that you have received tender documents and you should login to the secure area of the website to access them. If documents are immediately available, you will be taken straight to the latest tender stage screen.Once you are logged in, go to the Tenders section at the top menu bar and click on My Tenders, find the tender that you are dealing with and click View Details. My Tenders is only available after you have logged in.From the Tender Management section you can see easily see what your status is within the tender process. You will be able to see tabs running across the top, the tab named DPS will contain the DPS documents.Opt In/Opt Out:Please ensure that you inform us of your decision to participate. To submit a response, you will be required to Opt In (located in the ITT tab).Opt In- This will confirm to us of your involvement and your intention to submit a return.Opt Out- This will confirm to us that you are not submitting a return. You will be able to provide a reason as to your decision and have the option to cease any system-generated communication. You will be able to opt back in at any point.Completed DPS documents and attachments should be submitted electronically and MUST be uploaded via the ‘My Return’ section of the system. Please do not send these via the correspondence facility — any applications submitted in this way will not be considered. When you have attached your return documents and are ready to submit your DPS return, click the Submit Return button. (Please note you must submit your last 2 years set of accounts under the ‘My Tender Return — Main’ section — this is a mandatory requirement, the system will not allow you to complete your return until you have uploaded the accounts. The other documents are to be uploaded via the Attach Documents section).The DPS will be open for 30 days for the initial set up of the DPS and closes for returns at 12 noon on 23.11.2016 re-opening at 12 noon on 24.11.2016*** For any new applications joining the DPS after 24.11.2016 please submit your return via the My Return section of the system. You must also notify us that you have sent in your return via the ‘Correspondence’ facility, otherwise it will not be processed. do not submit your return via the correspondence facility — any applications submitted in this way will not be considered.For the full DPS instructions please see ‘Instructions for Dynamic Purchasing System’.Help and support — The Council will provide as much support and information as it can to help guide you through the Tender process. Questions asked together with the response, will be made available to all firms quoting, to ensure a fair and consistent approach to all. If there is anything you are not sure of or need clarification of, then please contact us using the correspondence facility within the In-tend electronic tendering system. Please view the ‘Clarification’ tab for any updates or responses to questions asked.