Consultant's brief for the design and management of the renovation of Cwmclyd Farmstead

Descriptions

Consultant's brief for the design and management of the renovation of Cwmclyd FarmsteadThe consultant will be appointed to take the project through RIBA stages 4 to 6 and to act as Principal Designer under the CDM Regulations 2015. The project has been granted planning permission.2.Tender Information2.1IntroductionThe Elan Valley lies in the heart of the Cambrian Mountains in Mid Wales. Its unique landscape combines remote hill land, isolated farmsteads, steep-sided wooded valleys and an extraordinary feat of Victorian engineering, that brought clean water to the then rapidly expanding industrial city of Birmingham. Today, Elan’s 20,000 hectares – 1% of Wales – is a haven for wildlife and people. It has a host of nature and landscape designations; and the 154,000 visitors a year enjoy the breath-taking scenery, nature, recreational facilities and extensive free educational and heritage-based resources for schools, families and communities.2.2Cwmclyd FarmsteadCwmclyd is situated in the Claerwen Valley in an elevated position to the north east of the Claerwen Valley Road (Grid reference 892,623). Access off the public highway is via an 80 metre long stoned access track which due to lack of use in recent years has grassed over. As part of the renovation works improvements will be made to the track plus improvements to the visibility splays at the junction.The Cwmclyd farmstead currently comprises of the following:Longhouse: two-storey detached traditional longhouse constructed of stone with a slate roof measuring approximately 14.4metres x 6.8metres. It traditionally provided housing for the family and the larger farm animals;Barn: detached stone and slate barn constructed agricultural building measuring approximately 11.0metres x 5.6metres with additionally timber and zinc lean-to;Cart shed: Two-storey stone building with slate roof measuring approximately 8.8metres x 5.0metres plus adjoining single storey former pig enclosure measuring approximately 3.0metres x 2.8metres;Ty Bach (W.C.) a small detached stone and slate construction measuring approximately 2.6metres x 2.0metres.In addition to the 18th century farmstead there is the Dam Builders Hut, a single storey building, set apart from the farmstead and outside of this contract.The condition of the Cwmclyd buildings is reasonable, being fundamentally wind and water tight due to safeguarding repairs undertaken by Elan Valley Trust over the years. These buildings are unusual in that they provide an example of an 18th century farmstead that has been subjected to few recent alterations and no additions. This project will implement the renovation of Cwmclyd Farmstead’s historic stone buildings for group accommodation for outdoor enthusiasts and volunteers participating in other aspects of the Elan Links scheme.The plans have been developed so that:The Barn: provides communal space with kitchen and dining area with log burner for heat and comfort. This building will include an LPG stove and boiler which will provide hot water to adjoining washroom and kitchen facilities. The Barn will also include an accessible or private bedroom and bathroom. The adjoining lean-to will be rebuilt to enable a shower and toilet block.The Longhouse: This will provide the bulk of the sleeping accommodation to the ground floor. The building has the traditional half-way split plus additional split to the cowshed area to provide flexible sleeping accommodation with the potential of compartments of three, five and seven bunk spaces.The Cart Shed: Structural works will be completed to provide a storage area for equipment, gear, bikes and wet weather clothing. Additional smaller bunk rooms can be provided to the ground floor.Electricity: Sustainable energy will be utilised with the input of solar panels to the roadside roof face of the Barn with associated battery back-up, ensuring electricity for basic usage, and lighting.Water: A private water supply will be sourced.Drainage: Plans include provisions for a drainage system.Access: The access track and visibility splays will be improved to the highway which will include moving the hedgerow back and 'gapping-up' where necessary.Provisions: There will be sleep platforms/bunks for 17. The rooms will include bunks only.3.Details of the brief3.1Extent of worksThis specification covers the works involved with the technical design and project management of the Cwmclyd renovation.The appointed consultant will be required to take the project forward and undertake those specific tasks outlined in the RIBA Plan of Work 2013, from stage 4-6, specifically:Stage 4Technical DesignFull planning permission has successfully been obtained subject to planning conditions.Work will include the following:Final Proposals/Production Information/Tender Documentation:•Finalisation of proposals for the project;•Preparation of Production Information for construction (building and access);•Application for statutory approvals; (including an application for Building Regulations approval; and an application to National Resources Wales for a permit to discharge treated effluent to a nearby stream)•Discharge of planning conditions, where necessary*;•Preparation of (construction and access) tender documentation.*Work has been completed on the pre-development conditions. The Land Contamination report and the Heritage report have been completed (included in "available information"), and draft 'Plans' have been prepared for the landscape and habitat related conditions. At the "Pre-tender meeting and site visit" all information will be available.Worcestershire Wildlife Consultancy have been instructed to prepare an application for an NRW Bat disturbance license.Tender Action:•Identification and evaluation of potential tenderers;•Obtaining and appraising tenders;•Recommendation to Client for tender selection;•With Client approval, appoint chosen tenderer.Stage 5ConstructionMobilisation:•Letting the building contract, appointing the contractor;•Issuing the production information to the contractor;•Arranging site handover to the contractor.Construction•Construction to Practical Completion:•Administration of the building contract (JCT Minor Works Building Contract, or similar) up to and including practical completion.Stage 6Handover and Close Out•After Practical Completion:•Administration of the building contract after practical completion;•Making final inspections and settling the final account.Construction (Design and Management) RegulationsThe appointed consultant will be expected to fulfil all the duties of “Principal Designer” under the CDM Regulations 2015, notably:•Plan, manage, monitor and coordinate health and safety in the pre-construction phase of the project, including reporting the HSE were appropriate and advising the client on such matters;•Identify, eliminate or control foreseeable risks;•Ensure designers carry out their duties;•Prepare and provide relevant information to other duty holders;•Provide relevant information to the principal contractor to help them to plan, manage, monitor and coordinate health and safety in the construction phase.The consultant shall be required to maintain the budget for the works and scheduling of work timings. As part of the scheme the consultant will be required to have, as a minimum, meetings with the Client every four weeks, to include site visits during the construction phase. These meetings will provide progress reports and financial updates, to enable supervision and monitoring of the projects development.The Elan Valley Trust reserves the right to delete items from the contract if budgetary restrictions so dictate.3.2Programme timetableThe table below details the preferred timetable and division of responsibilities for delivery. Tenderers must indicate that they are able to work within these time scales.Ultimately the Consultant will report to the Assistant Land Agent of the Elan Valley Trust who is responsible for delivering this project.ActionWhoTimescalePre-tender meeting and site visitAssistant Land Agent and interested tenderersAppointment to be bookedClosing date for questionsAssistant Land Agent26th SeptemberConsultant tender return dateInterested tenderers3rd OctoberAward & Commence contractAssistant Land Agent10th OctoberPrepare construction tenderConsultant with Assistant Land Agent approvalPublish construction tenderConsultantTo be agreed, but no later than 3rd December.Award construction contractConsultant & Assistant Land AgentTo be agreed, but no later than 9th January.Pre construction contract meetingConsultant / Assistant Land Agent & Build ContractorTo be agreed with the partiesConstruction commencesBuild ContractorTo be agreedJuly 2019 proposedCompletion of construction contractBuild ContractorTo be agreedMarch 2020 proposedCompletion and HandoverConsultant & Assistant Land AgentSuggested March/April 2020Defects / Snagging Period of twelve months will apply after completion of the works.Tenderers should note that the maximum time for completion of the whole of the Scheme of Works is detailed above, where tenderers wish to propose an altered timeframe based on the information provided they can do so in the tender. However, tenderers should note that no premium will be applied in the tender evaluation for shorter completion periods, however, timeframes which exceed March 2020 completion may be rejected.*If the tender is unable to make the pre-tender site visit an alternative can be arrange at the convenience of the Land Agent or Assistant Land Agent.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=85502.