Cruise Services and Berthing Support Staff - Portsmouth International Port

Descriptions

INTRODUCTION Portsmouth City Council - the 'Council' - is inviting tenders on a separate and combined basis for the provision of 1) Cruise Services and 2) Berthing Support Staff at Portsmouth International Port (the 'Port'). The Port, which is the UK's largest municipal port, is wholly owned by the Council and does not operate as a separate legal entity. CONTRACT AWARD, DURATION & OPTIONS The Council is targeting to award the contracts for both services by 23rd January 2025 to allow for mobilisation and commencement of the services on 1st June 2025. The contracts for both services will run for an initial base term of 4 years. Each of the contracts may be extended by a further 6 years in increments to be agreed, subject to the agreement and performance of both parties. LOTTING STRATEGY & BIDDING OPTIONS Tenderers may submit bids for one, all or any combination of Lot options and may subsequently be awarded contracts for either or both services. SUMMARY SCOPE - LOT 1 - CRUISE SERVICES The successful operator will be required to provide a range of services to the cruise calls that arrive at the Port throughout the year, which are either a tourist or turnaround call. These services are to be delivered via a concession type model as, other than for relatively minor ad-hoc services provided directly to the Port, the operator will engage directly with cruise operators to deliver the service requirements. The per annum value of the contract based upon current levels of demand is estimated to be between £250,000 - £350,000 exclusive of VAT. SUMMARY SCOPE - LOT 2 - BERTHING SUPPORT STAFF SERVICES The successful operator will be required to provide berthing support staff to supplement the Port's own directly employed Quay Assistants to cover direct labour staff absence and/or peaks in demand for berthing services. These services are delivered via a standard service contracting model with all requirements delivered directly for the Port who will subsequently pay the operator directly. The per annum value of the contract based upon current levels of demand is estimated to be between £130,000 - £250,000 exclusive of VAT. SUMMARY SCOPE - LOT 3 - COMBINED AWARD (CRUISE SERVICES & BERTHING SUPPORT STAFF) A single operator would be required to provide the requirements for both services in full. Due to the differences between the services and contacting models, the operator and the Council would still enter into separate contracts for each of the services. PROCUREMENT PROGRAMME & ADMINISTRATION The council run the procurement process in line with the following summary programme: • Contract notice published on FTS - 7th November 2024 • Procurement documents available on In-tend - 7th November 2024 • Site tour and presentation - 18th November 2024 10:30 • Deadline for requests for clarification - 28th November 2024 17:00 • Tender return deadline - 9th December 2024 17:00 • Award decision notified to tenderers - 10th January 2025 • Standstill period ends - 20th January 2025 23:59 • Contract award - 21st January 2025 • Mobilisation - 1st February 2025 • Commencement of services - 1st June 2025 The Council will administrate the procurement process using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link: https://intendhost.co.uk/portsmouthcc/aspx/home SITE TOUR & CONDITIONS OF TENDERING Attendance at the site tour and presentation on Monday 18th November is a condition of tendering unless tenderers can evidence that they have already undertaken a tour of the site through participation in the prior soft market testing process in July or an existing incumbent supplier of these services to the Port. Requests to attend the site tour and presentation must be made via In-tend by no later than Friday 15th November 10:00. The site tour and system demonstration will commence at 10:30 and is expected to last for 1 hour.