Closed
Data capture (keying) of Welsh Assembly Government administered agricultural and horticultural surve
Descriptions
Title of the contractKeying contract for agricultural and horticultural survey forms for WAG.The Welsh Assembly Government on behalf of the Welsh Ministers (the Client) requires data on returned agricultural and horticultural survey forms to be manually keyed.There are legal and statutory obligations for this data to be collected.The data has been collected in the past by another government organisation for and on behalf of the Welsh Assembly Government under a reciprocal agreement.The Welsh Assembly Government now is to undertake this work themselves.Due to existing procedures, the data on the received survey forms needs to be manually keyed i.e not electronically captured (scanned).Therefore we would like suppliers to receive hard copies of forms from us by secure courier to key then return the forms by our secure courier then transfer the raw data via Afon, a secure FTP platform which is currently used by the Statistical Directorate.We would give training and appropriate user access to Afon to the successful bidder.The main surveys run in June and December of each year - 2010 and 2013 being larger surveys than normal.There could be potentially 7 to 9 of these surveys over the life of the contract.For example, in June 2010 we are looking to dispatch a 12 page form to c. 22,000 customers - at a 60% response rate, we would have the requirement of 13,200 forms to be keyed.This data would need to be keyed from the life of the survey to the survey shutdown i.e 3-4 months.Around this time, another survey, the December Survey would start.Occasionally, like in September 2010, another survey will run concurrently at the same time as the June Survey and will also need to be keyed.There will be downtime i.e. times when the surveys do not run - typically between March and June of each year.We would, however, like to reserve the right to add (or suspend) surveys or ad-hoc new surveys as required.All data from all surveys would need to be returned rapidly however data quality control and assurance controls would be in place.Some forms are single sheet, 2, 4, 8 or 12 pages long and are in English and/or Welsh.All forms have a variety of formats, including numeric, alpha numeric, coded and/or text; any text fields in Welsh will be appropriately translated by the Statistical Directorate prior to capture.We are looking for information regarding the cost to key the data in terms of single entry keying, dual entry keying and two person data entry.Information security is paramount in all discussions and we are looking for relevant ISO accreditation wherever possible.We have copied of historical forms on the internet for viewing but it is not indicative of current or future surveys:http://wales.gov.uk/topics/statistics/about/data-collection/agriculture/?lang=enThe awarding Authority reserves the right to request parent company and/or other guarantees of performance and financial liabilityPayment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment made in Sterling only.No special legal form required but joint and several liability assumed by all group bidders before acceptance.The Authority reserves the right to consider variant bidsThe Authority reserves the right to split the requirement into lots
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Tender Regions
CPV Codes
72314000 - Data collection and collation services
72313000 - Data capture services
72316000 - Data analysis services
72312100 - Data preparation services
72312000 - Data entry services
Keywords
data entry
keystroke entry
manual record input
numeric typing services
form population
database updating
spreadsheet data insertion
data encoding
digit keying
administrative input support
data preparation
dataset cleansing
structured formatting
data integrity setup
validation checks
preprocessing routines
input normalization
formatting control
data inspection
entry readiness
data acquisition
sensor input processing
real-time data intake
machine-readable capture
analog-to-digital data recording
dynamic input collection
automated field data capture
embedded capture systems
survey form reading
telemetry data collection
data aggregation
information sourcing
large-scale collation
field data collection
compiled survey input
analytical data gathering
population study input
structured info compilation
centralized dataset creation
field survey support
data modeling
exploratory data analysis
KPI evaluation
performance benchmarking
statistical inference
correlation studies
multivariate analysis
data mining
segmentation analysis
regression forecasting
Tender Lot Details
2 Tender Lots
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Possible Competitors
1 Possible Competitors
