DPS for Commercial Property Agency Appointments (Including appointments for Dunsbury Park)

Descriptions

Portsmouth City Council ('the council') is inviting requests to participate from suitably qualified suppliers to be admitted to a dynamic purchasing system (DPS) to provide Commercial Property Agency Services. Applicants must be registered with and act in compliance with the standards set out by Royal Institution of Chartered Surveyors (RICS) or equivalent. In order to meet urgent need for services to support delivery of Dunsbury Park via the appointment of joint agencies, tenders are being sought from the market for these appointments in parallel with the establishment of the DPS. Joint agencies will be appointed in respect of Dunsbury Park. One contract for a regional agency and another for a national agency. Agencies can apply for either of both opportunities, however an agency will only be awarded one contract. The Council is targeting to have the DPS operational, and agents appointed to Dunsbury Park by 17th December 2021. The total value of the DPS is currently estimated to be ?1,000,000. Agency fees for Dunsbury park are estimated to be in the region of ?600,000. Agency fees for other sites within the Council's property portfolio are estimated to be in the region on ?400,000. The general scope of services that the Council may utilise the DPS includes for, but is not limited to, the following: o Provide premarketing advice report to the Council for agreement on strategy. o Market offices/industrial premise within the Council's property portfolio on a sole or joint agency basis. o Provide marketing advice and market updates. o Provide regular formal marketing updates and weekly reports on viewings and follow up. o Secure Occupiers of acceptable financial covenant strength on the most advantageous lease terms to create an appropriate tenant mix for place making. o Assist the Asset Manager in seeing disposals through to lease completion with the Council's chosen legal team. The DPS agreement will run for an initial term of 4 years which may be extended as required on a rolling basis at the sole option of the Council. The duration of call-off contracts awarded from the DPS will be dependent on the needs of the specific requirement and will be clearly stated within the appointment documentation. In respect of the Dunsbury Park appointments the initial contract term will be for the period of 3 years, extendable in increments to be agreed to a maximum total term of 6 years. The procurement timetable for establishment of the DPS and award of the Dunsbury Park (DP) appointments is set out below: o Contract notice published on Find-a-Tender Service - Tuesday 16th November 2021 o Documents available on In-tend - Tuesday 16th November 2021 o Supplier briefing - Monday 22nd November 2021 10:00 - 11:00 o Deadline for requests for clarifications - Friday 26th November 2021 at 17:00 o Deadline for submissions of DPS applications and Dunsbury Park (DP) bids - Monday 6th Dece...