Early Market Engagement (Request for Information) for Integrated Asset Management System

Descriptions

Cornwall has 8,000km of highway, 4,500km of public rights of way and 500km of multi-use trails, including the longest section of the South West Coast Path National Trail.

The Council currently utilises its Integrated Asset Management System (IAMS) to support the provision of asset management for Highways and Environment assets across the county. The system provides Client and Asset Management functionality, whilst also delivering operational and financial activities and facilitating on-site works using hand-held devices. In fact, the current IAMS processes around 15,000 jobs (which include packages of work) annually for an approximate value of £100m each year.

The current user distribution is approximately:

• 200 users of the mobile software

• 500 desktop/ core system/ office users

In addition to direct asset management functionality, the current IAMS allows customers to contact and raise enquiries with the Local Authority. The current IAMS system processes approximately 40,000 of these service requests every year. Currently, the majority of the Environment service requests are managed outside of the IAMS system so only approximately 5% of these relate to specifically Environment assets.

The existing IAMS supports the asset management of a number of different asset types across both Highways and Environment areas. The following table indicates an approximate current number of these asset records contained in the existing IAMS system. As part of the review being undertaken by the Council it is likely that these values will change (particularly where new service areas are included within the scope of any new system(s) procured).

Please see the full Request for Information (RFI) document which includes a detailed breakdown of the scope of the procurement as well as questions that the Council would like suppliers in the market to respond to. Please contact Alex Kirk (alex.kirk@cornwall.gov.uk) to receive a copy of the RFI document.

Amended to add instructions to request a copy of the Council's RFI document by using the provided email addresses. The estimated contract start and end dates were also amended. Please note these dates are indicative only and will be refined following this early market engagement exercise.