EC/0604 Supply and Installation of Floor Coverings - 2 Lots.

Descriptions

EC/0604 Supply and Installation of Floor Coverings - Two Lots.Note the PQQ documentation is available for download via Intend and not the PCS portal.PQQ documentation available until Monday 13.1.2014.PQQ submissions to be returned no later than 12:00 noon on 16.1.2014.There is a requirement for a framework agreement for the provision of services to uplift old floor coverings, prepare the substrate to receive new coverings, and supply and install new floor coverings.The University of Edinburgh's estate is approximately 600 varied buildings in Edinburgh and Midlothian. The activity is spread over 5 locations covering 800,000 square metres with student accommodation provided at the Pollock Halls of Residence and across a range of flats around city. Other locations include Central Edinburgh Area, Kings Buildings, Bush Estate, the Roslin Institute, the Western General Hospital, Edinburgh Royal Infirmary and Firbush Outdoor Education Centre.The successful contractor will provide a full ‘one stop shop' service related to floor coverings replacement in existing buildings including, but not limited to –A) Supply and installation of carpets (tiles and broadloom), vinyl, marmoleum, linoleum, dirt control mats, quarry tiles, ceramic floor tiles and laminates – note this list should not be considered exhaustive. Including all associated threshold finishes and bars.B) As work will take place in occupied buildings the successful contractor must take responsibility for moving furniture and office equipment to allow floor coverings to be replaced if necessary.C) Upon completion of works the successful contractor must ensure all doors open and close freely, and ensure all kitchen kick plates can be easily reinstated. It is expected that successful supplier will take responsibility for rectifying any situations when this occurs (for example, would plane a door to ensure it open and closes freely). Note it is expected such work if required should be completed within outlined project timescales.D) A photographic dilapidations survey prior to commencing of walls finishes and anything of note that could be damaged during the course of work. It is expected the successful contractor will be responsible for ‘making good' any damage their operatives or sub-contractors cause.E) All work must be carried out in line with UK legislation, Approved Codes of Practice and HSE Guidance as well as normally accepted good practice and following the University's procedures and policies.F) The contractor shall ensure at all times that their personnel act in a fully responsible manner when on University premises with due consideration given to courtesy to both staff and tenants. Personnel should be readily identifiable, wearing company attire, and should carry identification when in attendance at University premises.*N.B. This framework will not include floor coverings that are purchased by the University as part of a Capital/refurbishment Works project. This will be tendered separately as part of our capital works projects.(Please note, that on rare occasions and in exceptional circumstances, the University still reserves the right to approach successful contractors on this Framework Agreement to fulfil requirements on capital projects on an “ad hoc” basis).A full list of every building in Lot 1 and Lot 2 is available within the PQQ documentation.Additional details of the University of Edinburgh campus can be found be found at the following linkhttp://www.ed.ac.uk/polopoly_fs/1.20490!fileManager/campus_maps.pdfAll of the University's policies and procedures will apply to this framework agreement and can be viewed at the following link –http://www.ed.ac.uk/schools-departments/estates-buildings/contractors-suppliers/working-at-the-uniAnticipated Framework start date: 1.6.2014.Contract time period: 1.6.2014 for a 3 year period + 1 year option to extend subject to satisfactory performance.ITT Award criteria: 60 % quality / 40 % cost.The Framework value is 1,824,000 GBP - 456,000 GBP x 4 years.This framework agreement will be split between two lots (See details below).Terms and Conditions: University of Edinburgh standard terms and conditions for supply and installation.http://www.docs.csg.ed.ac.uk/Procurement/Terms_Conditions_2011/SupplyInstallationDec2011.pdfThe framework will be divided into 2 geographical zones:Lot 1 - Science & Engineering + Medical & Veterinary Buildings Easter Bush - anticipated approx. spend per year 105,000 GBP.Lot 2 - Central Area Buildings + Pollock Halls of Residence Zone - anticipated approx. spend per year 351,000 GBPThe Framework Agreement will be awarded in 2 separate lots and contractors will be asked to tender separately for each Lot.The University will be looking to appoint a separate contractor and a separate reserve contractor to each lot (meaning a total of 4 different suppliers will be appointed to this framework).The purpose of the reserve contractor in each lot area is to provide a “back up” option to the main contractor on the rare occasion that the main contractor is unable to fulfil their duties due to lack of capacity. In the event that the main contractor is unable to fulfil their duties due to a more permanent issue (such as liquidation, etc.) then the University reserves the right to re-visit the framework arrangement and discuss with the remaining contractors who is allocated to each lot. This is to ensure that the appointment of contactors to each lot is fair in the event that the contractor appointed to the second lot applied initially to both lots and was the second highest scoring the tenderer for both lots.In the event that one contractor is successful in both lots upon tender outcome then that contractor will be awarded Lot 2 (the higher value lot).Successful Contractors will not be allocated more than one Lot.The top 6 scoring tenderers at PQQ stage will be invited to complete stage 2 – the ITT.The tender will be evaluated on MEAT (most economically advantageous tender) – 60 % quality and 40 % price.The PQQ (pre-qualification questionnaire) and subsequent ITT (invitation to tender) documentation is available via the following url link:https://in-tendhost.co.uk/edinburghuni/aspx/Homeand then click on the Tender tab and then on the current tender option.To Express Interest In this ITT/PQQ, Select "View Details" in the bottom right hand corner.Then Click on the Red Box "Express Interest", then follow the registration / login details. If you have previously registered on this website you will require your User ID and Password.Further details on the In-tend system can be found under the heading "scope of contract" in this advert.Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=279420