Open Closing in a 25 days
Elections and Registration Services
Descriptions
Birmingham City Council wishes to establish a framework agreement for the provision of Elections and Registration Services.
Birmingham Elections Office deals with all elections within the local authority area. This involves dealing with over 750,000 electors, including 75,000 postal voters. There are usually citywide elections at least every 2 years, with local elections scheduled in 2026 and 2030, Police and Crime Commissioner and Combined Authority Mayoral Elections in 2028 and 2032. The General Election will be held at some point before July 2029. This contract would cover all elections held within Birmingham during the life of the contract, including these citywide elections, but also ward by elections, and neighbourhood planning referendums. It would not cover BID Ballots or non-binding local referendums.
The contract would also cover the provision of statutory forms relating to Electoral Registration - including all Household correspondence sent out during the annual canvass period (including Canvass Forms, Canvass Communication As and Bs) and Invitations to Register for individual electors. This could amount to mailings to 450,000 properties. The Annual Canvass happens every year (usually between August and November).
The framework agreement being procured have been split into 2 Lots, as follows.
• Lot 1: A managed postal vote service to handle returned postal votes during elections.
• Lot 2: Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms
The following outcomes are anticipated over the life of the contract as a result of the proposed procurement process to be carried out:
• Ensuring all citizens have the opportunity to vote.
• Empowering citizens to make their voices heard
• Guaranteeing voting access for all eligible citizens
• Increasing resident engagement in statutory processes
• Providing a secure and accurate result that everyone trusts due to the election being carried out to a high standard in accordance with all relevant legislation
Tenderers may bid for one or both lots. A single Provider will be appointed to each lot.
The framework agreement will commence on 27th January 2026 and will be in place for a period of 4 years. (Unless terminated under the terms and conditions of the contract)
The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be able to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: etendering@birmingham.gov.uk
Your completed tender submission should be returned by noon on 29th September 2025 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc
Timeline
Published Date :
Deadline :
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Tender Regions
North West
South West
North East
East of England
Yorkshire and The Humber
South East
East Midlands
West Midlands
Ireland
Wales
Scotland
Northern Ireland
London
CPV Codes
79571000 - Mailing services
79823000 - Printing and delivery services
64112000 - Postal services related to letters
64110000 - Postal services
30199700 - Printed stationery except forms
79824000 - Printing and distribution services
22821000 - Electoral forms
60411000 - Scheduled airmail transport services
79800000 - Printing and related services
22000000 - Printed matter and related products
79810000 - Printing services
Keywords
printed materials
brochures
leaflets
booklets
catalogs
trade‑ads
voting forms
ballot forms
election documents
poll forms
voter registration forms
letterhead paper
personalised stationery
company stationery
printed paper goods
branded paper items
envelope stationery
mail-by-air scheduled flights
postal air transport
airmail service flight
scheduled mail flights
aviation postal logistics
mail shipment by aircraft
postal air courier service
regular airmail carriage
post flight transport
mail plane service
national mail distribution
registered letter handling
bulk mail sorting
letter post provision
postal licence services
postal routing operation
mail service facility
domestic mail delivery
mailbag distribution
treated-letter service
standard letter post
envelope delivery service
letter mail logistics
domestic letter dispatch
international letter handling
registered letter tracking
letter sorting operation
letter courier service
stamp-required delivery
envelope courier rounds
mailing services
postal delivery services
dispatch services
bulk mail delivery
mailroom operations
parcel mailing
mail distribution
postal logistics
mail handling
courier mailing
printing services
print production
document printing
commercial printing
digital printing
print finishing
printing consultancy
large-format printing
secure printing
print distribution
offset printing
digital print
commercial document printing
book printing
brochure printing
custom print services
colour printing
print runs
on-demand printing
printing and delivery services
printed materials distribution
mail-out printing
print logistics
brochure distribution
direct mail printing
print dispatch
document delivery services
printing and distribution services
print run distribution
catalog distribution
flyer delivery
copy disbursement
distributed printing
bulk distribution services
Tender Lot Details
2 Tender Lots
Workflows
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Possible Competitors
1 Possible Competitors
