Electrical Vehicle Charging Infrastructure and Operation - Partner Concession Agreement - ORCS Phase 3

Descriptions

Portsmouth City Council ('the Council') is inviting tenders from suitably qualified and experienced service providers for the supply, installation, maintenance, operation and, at the Council's option, decommission of electrical vehicle charge points within the city.The successful service provider will be required to enter into a mutually incentivised open book concession agreement, working in close partnership with the Council and key stakeholders.The Council has secured approximately £887,000 of On-Street Residential Chargepoint Scheme (ORCS) funding from the Office for Zero Emission Vehicles (OZEV) to support the delivery of up to approximately 320 charge points within the city, utilising lamp column technology (lamp post or bollards). Under the conditions of the grant funding charge points must be fully installed and commissioned by 31st March 2025. In addition to the approx. 320 future charge points which are the subject of this procurement process there are currently also 100 charge points installed across the city. These sites either in full or in part may, at the option of the Council, be incorporated into the scope of the concession agreement let via this procurement. The Council is targeting to have secured a service provider via this procurement process by 11th October 2024. Following the initial planning, installation and commissioning phase of the contract running from 11th October, or soon thereafter, the concession agreement will then run for a 15 year period starting from 1st April 2025, extendable by agreement by a maximum of a further year.The Council will allocate all of the £887,000 funding towards service provider supply, installation and commissioning costs. The service provider will be responsible for securing the required 40% match funding in line with grant funding conditions for the supply, installation and commissioning of the charge points. The Council will not be able to provide any funding to support operations and maintenance which will need to be solely funded by the operator through sales and financing.In order to support its own running costs for the scheme the Council is targeting a lower end contribution from the operator of approx. £30,000 payable by no later year 2 of the contract. The total revenue generation figure modelled by the Council for approx. 320 charge points taking account of increased uptake projections and inflation comes to approx. £24M over the life of the contract including for the initial implementation and 1 year extension option. With the inclusion of the existing locations this could rise to approx. £29M.When combined with the funding that the Council would make available to the operator this produces a total estimated value of £30M in terms of funding & revenue generation opportunity.The Council is providing these estimates for transparency purposes only and is not placing any binding upper or lower volume and value parameters. The Council will run the procurement process in compliance with the Concession Contracts Regulations (2016) following a process which is similar to the Open Procedure as set out within the Public Contracts Regulations (2015).The Council will administrate the procurement process using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link:https://intendhost.co.uk/portsmouthcc/aspx/homeThe procurement timetable is set out below:•Notice published on FTS - 7th August 2024•Procurement documents available on In-tend - 7th August 2024•Bidders Briefing (online TEAMS meeting) - 13th August 2024 - 14:30 to 15:30•Deadline for requests for clarification - 23rd August 2024 - 23:59•Tender return deadline - 9th September 2024 - 12:00•Presentation & Interview - TBC w/c 16th September 2024•Award decision notified to tenderers - 30th September 2024•Standstill period ends - 10th October 2024 - 23:59•Contract award - 11th October 2024