Open Closing in a 7 months
Facilities Management Services
Descriptions
The NHS Business Services Authority (NHSBSA) is a Special Health Authority and an Arm’s Length Body of the Department of Health and Social Care. We provide a range of critical central services to NHS organisations (our ‘clients’), NHS contractors, health bodies, patients and the public (our ‘customers’). The NHSBSA has a geographically dispersed but strategically aligned property portfolio that supports a range of operational services. • Estate Profile: NHSBSA operates across 7 properties located in: o Newcastle upon Tyne o Blackpool o Wakefield o Bolton, and o Eastbourne o The estate includes 6 office buildings and 1 logistics facility • Operational Metrics (subject to data confirmation): o 22,200 m² total floor area o c.1,500 desk capacity o c.3,500 WTE contracted staff across sites • FM Delivery Model: o NHSBSA currently operates a Total Facilities Management (TFM) model, procured through a Crown Commercial Service (CCS) framework o The contract is: 5 years in length, expiring March 2027 With options to extend to March 2029 and March 2031 Contract value of circa £4.56 million per annum (based on 25/26) Supporting a capital project pipeline of c.£5 million to 2027 • Governance and Assurance: NHSBSA has established a mature and capable Intelligent Client Function, compliant with the Government Functional Standard GovS 004: Property. The function focuses on: o Strategic alignment with corporate and DHSC priorities o Compliance assurance and statutory obligations o Stakeholder engagement across business areas o Data-driven asset management and performance monitoring o FM commissioning, specification, and contract management Description of the Procurement At this stage we are seeking high-level input to enable us to assess the market and to inform any future procurement strategy for facilities management services, reactive and capital works to ensure compliance with The Procurement Act 2023 and/or the Public Contracts Regulations 2015 as the case may be. Interested parties must register an interest in this RFI via https://health-family.force.com/s/Welcome (search opportunities using system reference C361788). Suppliers can register from 19th May 2025 and the RFI documents will be made available by 29th May 2025. Registration for the event will close on 19th June 2025 at 13:00 BST. As part of our pre-tender market engagement process for the provision of Facilities Management Services, registered suppliers are invited to attend a Supplier Briefing Session which will consist of a presentation via Microsoft Teams which will be held on 23rd June 2025. Supplier’s may also request an optional 1-2-1 session on 23rd June 2025. Written RFI responses are requested by no later than Monday 7th July 2025. The NHS Business Services Authority (NHSBSA) invites all interested economic operators to participate in an RFI and a Supplier Webinar, followed by a number of 121 sessions in addition to a number of questions following the presentation, Please note at this stage a route to market has not yet been determined or the decision whether to extend the current contract. Should the outcome of this engagement session identify that a procurement is required and that the best value route to market is via a Framework Agreement then any subsequent invitation to tender and notices will be restricted to those appointed to the framework agreement and may be governed by the Procurement Regulations 2015. Additional Information Suppliers should note that this RFI and Preliminary Market Engagement is a market research exercise only and it is not an invitation to tender, an invitation to offer an agreement or a guarantee there will be a future procurement exercise. Participation in this RFI is limited to suppliers that meet the definition of “economic operator” under the Public Contracts Regulations 2015. “Economic operator” means any person, or public entity, or group of such persons and entities, including any temporary association of undertakings, that offers the execution of works or a work, the supply of products or the provision of services on the market. Where a participant does not meet this criteria they will not be able to attend the Supplier Briefing Session and may therefore be removed from the RFI The Supplier Webinar will start with an Open Forum Presentation that will be delivered by key members of the Project Team. Individual supplier 1-2-1 sessions will take the format of questions and answers with suppliers being able to ask any questions relating to the NHSBSA’s requirements, the previously delivered presentation and the potential procurement process. Disclaimers: (1) No competitive advantage will be gained by the suppliers engaging with the NHSBSA at this early stage and NHSBSA will ensure equal treatment of all interested parties at all times. We will make the outputs of the day available to those Suppliers who are unable to attend. (2) NHSBSA does not bind itself, by conducting this Supplier Webinar exercise, to commence any procurement procedure or award any contract, and will not in any event be responsible for any costs incurred by invitees in attending and/or preparing for the presentation and individual supplier meeting referred to above. (3) Confidentiality of information which is clearly marked or identified as being confidential and which is reasonably viewed by NHSBSA as confidential will be observed, but NHSBSA does not accept any blanket claims of confidentiality.
Timeline
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Tender Regions
CPV Codes
55300000 - Restaurant and food-serving services
70210000 - Residential property renting or leasing services
65500000 - Meter reading service
79710000 - Security services
70330000 - Property management services of real estate on a fee or contract basis
64100000 - Post and courier services
42122000 - Pumps
90600000 - Cleaning and sanitation services in urban or rural areas, and related services
51000000 - Installation services (except software)
60120000 - Taxi services
34990000 - Control, safety,signalling and light equipment
50000000 - Repair and maintenance services
55900000 - Retail trade services
48421000 - Facilities management software package
42113390 - Fuel-gas systems
55500000 - Canteen and catering services
79993000 - Building and facilities management services
90700000 - Environmental services
90500000 - Refuse and waste related services
45000000 - Construction work
80500000 - Training services
71314000 - Energy and related services
35000000 - Security, fire-fighting, police and defence equipment
71000000 - Architectural, construction, engineering and inspection services
79993100 - Facilities management services
63700000 - Support services for land, water and air transport
Keywords
control safety signalling and light equipment
safety equipment
signalling equipment
control equipment
lighting equipment
traffic control systems
safety signal systems
control lighting instruments
signalling and light fixtures
traffic safety gear
security equipment
fire‑fighting gear
police equipment
defense equipment
security hardware
firefighting apparatus
law enforcement gear
military equipment
defence hardware
furniture
home furnishings
domestic appliances
office equipment
household products
interior fittings
non-lighting appliances
sanitary fittings
cleaning supplies
turbine fuel-gas system
gas fuel supply system
gas piping module
fuel gas regulator
turbine gas control system
combustion fuel gas unit
gas manifold system
gas metering assembly
turbine gas feed
fuel gas distribution parts
industrial pumps
fluid transfer pumps
centrifugal pump
vacuum pump
process pump
liquid pumping unit
pump system
mechanical pump
rotary pump
pumping equipment
construction work
building construction
civil engineering
infrastructure projects
site construction
building sites
structural work
construction services
renovation work
public works
workorder automation tool
preventive maintenance scheduler
asset relocation software
maintenance request portal
building access log
service ticket management
maintenance cost tracker
inspection checklist app
facility condition monitoring
room booking manager
equipment repair service
preventive maintenance program
troubleshooting visit
onsite repair support
maintenance contract service
repair diagnostics
component replacement service
service schedule planning
emergency repair team
calibration service
on-site assembly
fixture installation
equipment alignment
control panel setup
piping system installation
lighting fixture mounting
non-software integration
hardware commissioning
structural bracket installation
mechanical anchor setup
restaurant dining service
eatery meal provision
dine-in food offering
casual dining arrangement
culinary service operations
plated meal service
table dining establishment
restaurant catering service
food service provision
restaurant hospitality operations
canteen meal service
food delivery catering
institutional dining provision
mobile catering support
company canteen operation
mass meal supply
external catering provision
event meal catering
in-house food service
large-scale meal operations
store retail provision
on-site sales operations
point-of-sale service
retail outlet management
merchandise transaction facilitation
shop service operations
customer retail interfaces
inventory sales support
retail commerce services
brick‑and‑mortar sales support
taxi ride service
private hire taxi
meter‑based transport
on‑demand cab provision
urban taxi dispatch
passenger fare service
licensed taxi operations
city taxi hire
taxi fleet service
metered journey provision
transport support operations
logistics assistance service
movement infrastructure support
transit coordination
transport consulting service
travel logistics aid
transport system facilitation
transport operational support
mode-transit assistance
travel infrastructure service
parcel and letter delivery
same-day courier dispatch
postal courier operations
express mail forwarding
letter and package transport
time-critical delivery service
courier logistics chain
point-to-point mail delivery
postal courier provision
customer delivery solutions
utility metering
consumption data collection
gas meter reading
electricity meter checks
water meter services
billing data collection
utility usage monitoring
on-site meter reading
smart meter services
customer usage tracking
residential leasing
home rental services
dwelling lease
housing rental
residential estate leasing
tenant property rental
home tenancy services
flat leasing
apartment rental management
house lease services
property management
estate administration
realty facility management
commissioned property services
contract property oversight
property caretaker services
real estate operations
asset management services
realty administration
contracted estate management
architectural services
building engineering
technical design
construction consultancy
structural engineering
inspection services
surveying
planning consultancy
facility design
energy services
utility services
energy systems support
power services
utility management
energy efficiency
sustainable energy solutions
power systems services
energy infrastructure support
energy consultancy
security services
guarding services
property protection
asset security
premises security
security officer deployment
static guarding
mobile patrol
corporate security
infrastructure security
facilities management
building maintenance
property supervision
facility operation
premises upkeep
building services coordination
site management
infrastructure maintenance
HVAC oversight
facility management
asset management
space planning
cleaning coordination
maintenance scheduling
service contracts
janitorial oversight
building administration
security coordination
equipment servicing
professional training
employee development
skills workshops
capacity building programs
vocational instruction
corporate training
workforce education
technical skill training
job competency development
learning course delivery
waste services
refuse handling
waste operations
refuse system management
garbage treatment
industrial waste services
municipal waste
recycling logistics
endorsed waste solutions
waste program consultancy
urban sanitation
rural cleaning services
public hygiene
community area cleaning
civic sanitation programmes
environmental cleaning
public area maintenance
waste pick-up
zone disinfection
locality sanitation
environmental management
pollution control
ecological assessment
sustainability services
habitat restoration
environmental protection
ecosystem monitoring
eco-consulting
natural resource care
green services
community support services
social welfare provision
personal care services
public engagement programs
Tender Lot Details
2 Tender Lots
Workflows
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Possible Competitors
1 Possible Competitors
