Awarded
Framework agreement for Storage, archiving, scanning and destruction of confidential records plus st
Descriptions
The Framework agreement will be for 4 lots split regionally as indicated below, with a maximum of 5 suppliers in each lot. The regions will apply to all lots and bidders can apply for some or all of the lots and some or all the regions indicated.The geographical regions applicable to the lots are:North East, North West, Yorkshire and Humber, East of England, East Midlands and West Midlands, South of England.The Lots being considered for this requirement are:LOT 1 Storage and archiving and destruction of confidential records.Off site Storage, retrieval, archiving and destruction of paper based confidential records, i.e. patient records, legal papers, financial documents and records etc., that may be produced by the NHS or other bodies as indicated below. Information governance and the protection of the data while in transit, being stored, returned or destroyed is of key importance, together with audit trails of access and compliance with destruction procedures. This lot will also require a level of scan on demand for urgent record retrieval.LOT 2 Destruction only of confidential records.Destruction of paper based confidential records, both on site and off site, protection of the records whilst in transit applicable to Information Governance requirements and data protection. Auditable destruction procedures.The agreement will encompass the provision of containers, recycling, collection, treatment and final disposal of confidential waste. Some Trusts may require on-site shredding services to handle more sensitive Confidential waste.LOT 3 Bulk scanning of confidential records.This LOT envisages the scanning of all paper record types to create a digital version to a standard which at least matches all legal and practical requirements with the characteristics necessary for use by all consultants, doctors, clinicians and other service providers such as ward staff. This may cover library scanning and/or future scanning, bulk scanning and ad-hoc scanning. This LOT may include but not be limited to such areas as management/consultancy support, implementation services, document storage and return/destruction services, hardware and training.LOT 4 Storage of laboratory slides and blocks.This lot covers the requirement to collect, store, retrieve and destroy laboratory blocks and slides containing human tissue samples as required by a participating organisation. Information governance and the protection of the data while in transit, being stored, returned or destroyed is of key importance, together with audit trails of access and compliance with destruction procedures.Refrigerated storage facilities may also be a requirement of this lot.
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Tender Regions
Wales
CPV Codes
92512100 - Archive destruction services
79999100 - Scanning services
63121000 - Storage and retrieval services
Keywords
warehouse retrieval operations
inventory picking service
goods dispatch system
record collection service
pallet retrieval operations
archive box retrieval
item picking logistics
supply chain picking
storage order fulfillment
retrieval order processing
document scanning
image capture
paper digitisation
bulk scanning
image conversion
digital archiving
high-resolution scanning
file indexing
document conversion
scan management
secure document shredding
confidential file disposal
compliance disposal services
archive records destruction
data privacy shredding
Tender Lot Details
2 Tender Lots
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Possible Competitors
1 Possible Competitors
