Framework for Repair & Maintenance of Passenger Lifts

Descriptions

The domestic property portfolio of the Council comprises a mixture of social housing (approximately 13,785 properties in number) and other properties.The Council has 25 properties containing passenger lifts (made up of high rise and sheltered properties).Scope•Planned Lift Maintenance•Responsive Lift RepairsStructureThe Council has concluded that its requirements are best achieved by procuring a Framework Agreement with a single Contractor delivering all elements (repair and maintenance). This provides continuity of responsibility including repair and maintenance. The following shows the structure of the Framework:Description of the WorksLift Installation UpgradesThe following programme of lift upgrades is expected to be delivered via thisEstimated Value & VolumesThe following information is intended to assist bidders. It should be noted that the estimated values and volumes are indicative only, and may change dependent on demand and budget.Planned MaintenanceThe following table provides details of the properties which contain lift(s) which will require annual maintenance agreements:Sheltered Housing / High Rise Flats Lift Maintenance DetailsAddressNo. of LiftsNo. of FloorsMaintenance Agreement PeriodSheltered/Housing1-35 Brentwood Court11June - May1-33 Broadlands House12April - March1-35 Clos Y Nant21September - August1-35 Minton Court11September - August77-151 Nelson House (High-rise)215January - December1-30 Poplar House11November - October1-31 Sandown Court11July - June1-33 Worcester Court11May - AprilHigh Rise1-99 Beech House29November - October116-270 Channel View213April - March152-271 Loudoun House215January - December1-42 Lydstep Flts (Block 1)210May - April43-84 Lydstep Flts (Block 2)210May - April85-126 Lydstep Flts (Block 3)210May - April26-71 Maelfa Flts29April - March1-95 Sycamore House29November - OctoberHostels/Temp/General HousingJohn Kane Crt Physical Block12May - AprilTy Ephriam13June -May1-12 College Buildings13June -MayGreenfarm Hostel22November - OctoberHousing options Centre33November - OctoberTy Tresillian Hostel12December - NovemberFlats 1-12 Hafan (Block B)13May - AprilFlats 13-30 Hafan (Block C)13June - MayFlats 31-48 Hafan (Block D)13July - JuneResponsive Lift RepairsThe majority of maintenance is covered under the planned maintenance agreements; and it is anticipated that responsive lift repairs are likely to be due to (for example) vandalism, mis-use or additional legislative Health & Safety requirements. / responsive call outs and subsequent repairs.It should be noted that there is no guarantee that these volumes will remain unchanged; and will be dependent upon demand.The table below provides details of the order types, estimated number of orders and the associated costs, based off the average between October 2019 – September 2021:Order TypeNumber of OrdersAverage CostRoutine orders(Completion required within 25 working days)40£75,600Urgent orders(Completion required within 5 working days)10£16,700Emergency Orders(attendance within 2 hours and completion within 24 hours)43£11,900Total 93£104,200Scope of WorksThe scope of the work may include (but not be limited to) the following:•Asbestos Removal / Disposal•Asbestos Assessment•Electrician Services•Passenger Lift Maintenance