Fuel Cards Invoicing & Reporting Services

Descriptions

This three-year contract opportunity is for a sole supplier to contract with Highways England for the provision of invoicing & reporting services on the fuel usage of the Highways England fleet of vehicles. These services will provide full transactional data, reporting and data split by outstation cost centres to facilitate Highways England invoicing in line with the billing hierarchy and financial structure. The invoicing & reporting services supplier will be provided data by the fuel cards supplier including fuel purchase value and date of purchase. This will support good decision making for the following business areas: - Traffic Officer Vehicles (TOV) - currently comprising of 275 Highways England-owned vehicles based across 39 operational out stations across the country. These vehicles operate 24/7/365 responding to incidents on the countries Strategic Road Network (SRN). - Asset Delivery (AD) Vehicles - currently comprising of 171 Highways England-owned vehicles across multiple operational sites, managed by the Vehicles Team in Birmingham. These vehicles operate 12 hours/day inspecting the condition of the assets on the countries SRN. The number of vehicles within this fleet is expected to rise to 275 by 2021. - Personal Use vehicles (PUV) - currently comprising of 17 vehicles for TUPED staff supporting multiple projects for asset delivery division. This opportunity will be published via Highways England's eSourcing Portal, Bravo. As a result, you will be required to register for an account and provide your supplier information, so you can be added to the Invitation to Tender. If you have a Bravo account: Please reply with your company Bravo username and the contact name/email address associated with this account. If you do not have a Bravo account: To register for a Bravo account, 1. Go to https://highways.bravosolution.co.uk 2. On the homepage there will be a link to create a new account 3. Fill in all the relevant information (Note you will need your companies details such as VAT number and companies house number) 4. Once in place ensure the relevant contact email(s) you have given us is registered to that account 5. Reply to this notice to tell us what this account is called and associated contact name/email address in order for us to add the correct account to all future opportunities. When you have been added to the invitation to tender (ITT), all tender queries will need to be raised via the portal. If you encounter any problems with the above please contact the Bravo helpdesk who can assist you: Phone: 0800 069 8630 E-mail: help@bravosolution.co.uk Note - if your company details change or have a change of email/mailbox then you can update this yourselves via Bravo. Highways England will not have control over your Bravo accounts.