Grounds Maintenance and Internal and External Estate Cleaning.

Descriptions

The contract will encompass the undertaking of grounds maintenance and internal and external estate cleaning services to properties and estates for which the contracting authority holds maintenance responsibility. The total stock of the contracting authority included under the contracts is currently 1 700 dwellings, located across 114 individual sites and which are divided into 2 Lots. More information relating to the division into Lots is given within this notice and more information relating to the properties and sites and comprehensive details of the scope is provided in the tender documents.Key characteristics of the contracts are likely to be, but are not limited to:1) No guarantees as to the volume or value of works or services that may be required under the contract.2) The contract will be for an initial term of 4 years with the option for the contracting authority to annually renew and extend for a up to a further 3 years (potentially a 7 year contract overall);3) Provision requiring delivery of a customer focused service and showing a commitment to providing value for money to the contracting authority and their residents, shared owners, leaseholders and all other customers and must be responsive to achieve collaborative working practices, innovation and continuous improvement;4) Provision for regular weekly reporting; monthly, quarterly and annual performance meeting reviews; early termination and also meeting, maintaining and improving on Key Performance Indicators and the development of year on year efficiency savings.6) Initial indications from the incumbent contractor is that the terms of the Transfer of Undertakings (Protection of Employment) Regulations 2006 (‘TUPE’) will not apply in respect of their existing workforce in respect of the works undertaken for Hexagon Housing Association. In the event that this changes between now and issue of tender documentation, information relating to the TUPE details of the incumbent's own workforce will, if and to the extent available and/or applicable, be provided at the tender stage of the procurement process.The anticipated target contracts' commencement date is on or before the 2.5.2016.Information about where the procurement documentation can be accessed from electronically is provided in section VI.3 of this notice.