ICT-20-007 Supply and Maintenance of Multi Functional Devices and Photocopiers for EA Offices

Descriptions

Need for additional works, services or supplies by the original contractor/concessionaire. Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor: The current contract expires on 31/08/2024. EA ICT before going out to procure a new contract need to undertake a review of the print estate i.e. how many MFD’s currently, types, locations, usage, print volumes. This review is essential as with the introduction of agile and hybrid working the print requirements have changed. It is estimated that this review will take a number of months to complete, and this will then be factored into a new procurement which itself will take an estimated 3 months to complete and award. The year extension will provide sufficient time to conclude all of this and allow some time for any transition connected with a new contract. To change suppliers now would cause significant problems for EA, economic and technical, which is why we are extending for 12 months so we can review the requirements for new tender exercise.Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation) Value excluding VAT: £18,750,000 Total contract value after the modifications Value excluding VAT: £18,750,000