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Integrated HR & Payroll system
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Descriptions
Truro and Penwith College is a large, further education provider in Cornwall. The College has three main campuses in Truro, Penzance and Bodmin. The College provides education services to circa 9,000 learners with a workforce of 1200 staff. The current HR and Payroll platform is an on-premise system that has been in place for many years, but no longer meets the needs of the College.
The primary objective of this procurement for Truro & Penwith College is to select a single contractor to supply and implement a modern, modular, and cost-effective HR and Payroll system. The first phase of the project will focus on the seamless and low-impact migration of the core Payroll, Pensions, and HR functions, with a requirement for this phase to be completed by Q3-2026.
Following successful implementation, the College must have the opportunity to call off extended functionality including such functions as:
Recruitment, Onboarding, Performance Management, HR Case Management, and Learning & Development. These will be elective modules, implemented according to the College's own timetable.
Fully detailed ITT documents will be a made available to suppliers immediately following evaluation of the PSQ. This is expected to be early January, 2026, with intent to award by the end of March 2026. A full process timeline will be issued with the ITT document pack.
Documents issued with this Notice
• Requirement Outline Brief
• Payroll Use Case Scenario
• HR Use Case Scenario
• PME Q&A Transcript
• Procurement Specific Questionnaire
Instructions for Participation:
Stage 1 Documents including the PSQ form, can be obtained by registering as a supplier on the In-tend Shared Portal and by expressing an interest in this Project. Link below to access the portal:
https://in-tendhost.co.uk/intendsharedservices/aspx/Home
Timeline
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Tender Regions
CPV Codes
48000000 - Software package and information systems
48450000 - Time accounting or human resources software package
Keywords
software package and information systems
application software
IT systems
enterprise software
packaged applications
digital solutions
timesheet tracker
attendance recording tool
leave management system
workforce scheduling module
overtime calculation engine
resource utilization dashboard
shift scheduling app
employee time audit tool
payroll period integration
labor cost analyzer
Tender Lot Details
2 Tender Lots
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Possible Competitors
1 Possible Competitors
