Integrated Human Resources and Payroll System

Descriptions

Advert for Integrated HR and Payroll System ContractHigher Education Funding Council for Wales (HEFCW) T04HE/2012/13The Higher Education Funding Council for Wales (HEFCW) is a Welsh Government Sponsored Body responsible for administering funds for higher education provided by the Welsh Government. This funding includes:•Tuition fee grant for Welsh domiciled full-time undergraduates•Teaching, research and other funding to Welsh universities•HE courses at further education colleges.Through our funding, HEFCW supports the HE system in Wales in delivering Welsh Government priorities.HEFCW also accredits providers of initial teacher training for school teachers.To achieve this HEFCW currently has a staff of approximately 60 based at its offices in Linden Court, The Orchard, Cardiff. Information about HEFCW can be found at www.hefcw.ac.ukHEFCW currently utilise the CHRIS21 programme provided by Frontier Software Plc which is an integrated HR and Payroll Database that connects to the PenServer via a fully integrated electronic interface for Civil Service pension purposes. The HR and Payroll team that utilise this system is small and consists of one Payroll Manager and one HR Manager, both with experience of HR and Payroll systems. IT and database support is provided by HEFCW’s ICT Technical Services Manager and Database and Systems Manager.The database is utilised for the following tasks:•run monthly payroll transactions•submit information to the Civil Service via PenServer on staff pension records via a full electronic interface (HEFCW require this level of interface due to the limited resources in Payroll as detailed above)•produce secure electronic payslips for all staff•record personal details for all staff•store historical data on all staff•generate reports on current and historical data for all staffThe current contract expires in July 2013. However to enable time for testing, training and parallel running the system the new contract should be in place for March 2013. The contract shall be for a period of three years with the right on behalf of HEFCW to extend the contract up to a further maximum period of two years from the date on which the contract commences.The system must have a fully integrated electronic PenServer interface. For information on the PenServer requirements, the supplier should contact Paul Hutchinson at MyCSP on mycsp-penservermanager@mod.uk or 0161 426 7322. MyCSP will provide specification guidance on the PenServer and the requirements for contacting Xafinity Claybrook, the PenServer developers.If you wish to discuss any aspect of this advert please contact Sarah Pritchard, HR Manager initially by email at sarah.pritchard@hefcw.ac.ukHEFCW will be short listing interested suppliers using a Pre-Qualification Process. A maximum of six suppliers will be invited to tender.If you are interested in tendering, you will need to complete and return a Pre-Qualification Questionnaire via the eTenderwales portal by no later than noon on 24 January 2013.If you have any queries with the completion of the questionnaire or any other part of the procurement process please contact Mrs Karen Wolliner, Procurement Manager, on 029 2068 2216 or via email at karen.wolliner@hefcw.ac.uk. Instructions for accessing the eTenderwales portal:Suppliers Instructions How to Express Interest in this Tender1. Register your company on the eTenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the “Click here to register” link - Accept the terms and conditions and click “continue” - Enter your correct business and user details - Note the username you chose and click “Save” when complete - You will shortly receive an email with your unique password (please keep this secure)2. Express an Interest in the tender - Login to the portal with the username/password - Click the “Open Access PQQs” link. (These are Pre-Qualification Questionnaires open to any registered supplier) - Click on the relevant PQQ to access the content. - Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. - This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only) - Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box 3. Responding to the tender - You can now choose to “Reply” or “Reject” (please give a reason if rejecting) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ - There may be a mixture of online & offline actions for you to perform (there is detailed online help available)If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:- eMail: help@bravosolution.co.uk- Phone: 0800 368 4850 / Fax: 020 7080 0480