Joint Asset Management and Engineering Solution (JAMES).

Descriptions

Information systems. The JAMES requirement is the provision of an information system which provides comprehensive Engineering and Asset Management (E&AM) information and applies common practices across the Ministry of Defence (MoD), Agencies and supporting commercial organisations. This capability is currently facilitated through a managed service provision contract. There may be a requirement to migrate all data held on the existing system to any new provision.There may be potential for the existing capability to be licensed from the current provider, and this would require negotiation. To ensure there is no break in service and to allow for the selected provider to perform a transition of management it would be necessary for potential providers to supply a transition plan.In the event that the successful bidder utilises its own system, they shall be required to supply a capability and managed service from 1.1.2016, which meets the Authority's Requirement. There is a requirement to conform to the Defence Information Reference Model (DIRM) for any development, trialling and transition. Both historic and existing data must be migrated to the system prior to Service Commencement. There will be a period of parallel running prior to the formal commencement of Service on 1.1.2016.JAMES provides a platform level asset management capability that includes planning, tasking, maintenance and inventory management. It delivers a range of tools to assist in the planning and execution of equipment support, within a unit and throughout the support chain and interfaces with other MoD Inventory Management Operating Centre systems currently via the Enterprise Application Integration (EAI) hub. The ability to interface by other means to other systems is anticipated in order to promote the use and exploitation of data.JAMES provides a through life management capability solution up to 9 million individual equipments comprising of approximately 15,000 equipment types. These include but are not limited to vehicles, weapons, and communication equipment. These are held across approximately 6000 locations, while supporting up to 30,000 user accounts and processing approximately 8.5 million transactions per month (or approximately 391,000 transactions per day). Data true as of Nov 2013 but continues to increase. These figures may fluctuate as a result of Defence needs.JAMES provides the ability to manage equipment in a disconnected communications environment. This is achieved through a specific application hosted on ruggedised / deployable hardware, (owned by the Authority) which is part of the service inclusive, but not limited to configuration and technical application support.JAMES is required to enable and enforce core Business Processes (BP) to facilitate Defence needs, in order to achieve end to end logistic and engineering information convergence throughout the Ministry of Defence (MoD). Providing near real time visibility of asset and engineering data, in order to enhance the readiness of equipment, whilst delivering deployment efficiencies. The processes provided through JAMES include, but are not limited to: Equipment Availability Planning, Tracking Equipment, Tasking Equipment, Repairing & Maintaining Equipment, Managing Equipment Availability, Support to Project Teams (PTs) and Fault Recording.The System Application must be capable of being accessed by authorised Users using any MoD utilised infrastructure of the same security level as the application (currently Restricted). The application functionality must be accessible using web-enabled capabilities. The provider will be responsible for achieving accreditation through the Defence Security Standards Agency (DSSA) prior to Service Commencement.Potential providers are to be aware that Transfer of Undertaking Protection of Employment (TUPE) and Contractors on Deployed Operations (CONDO) may be applicable to any resultant contract. The full details of the requirement will be defined in the subsequent Invitation to Tender. Potential providers must be aware that past performance will be assessed as part of the selection criteria. The Authority reserves the right not to place a contract as a result of the advert.All potential providers are to submit a completed Dynamic PQQ which the Authority will use to down-select potential providers.During the life of the contract additional capabilities may be required by the Authority, as a result of Business Process and or legislative changes. Other areas, such as, but not limited to: Health Usage Monitoring (HUMs), multi-channel media, distributive server/database locations, Application Programming Interface (API) defined services, deployable mobile user access devices and the potential for absorption of capabilities provided by other applications within Defence.