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Leisure Operator Partner - Rushmoor
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Descriptions
Rushmoor Borough Council - the 'Council' - is inviting expressions of interest from suitably qualified & experienced Operators for the management of its existing Aldershot Pools & Lido and proposed new Passivhaus certified Farnborough Leisure and Cultural Hub facilities.The Council is targeting appointment of the successful Operator by June 2024 in order to gain design input from the Operator in respect of the new facility.The contract will be split into two distinct phases: (i) the Interim Phase, during which the Operator will manage the Aldershot facility and provide pre-opening services in relation to Farnborough, and (ii) the Main Phase, during which the Operator will fully operate both facilities.The Interim Phase of the Contract will commence on 1st October 2024. The Council's target date for opening of the new Leisure and Cultural Hub facility is spring 2027. The Council cannot commit to a fixed specific date at this point and if mobilisation of the main phase is delayed for any reason, the interim phase will be extended.During the Interim Phase, the Council is proposing to contract on a 'fixed fee' basis whereby the Council pays the Operator a fixed annual 'Contractor Management Sum' set by the Council.Upon opening of the new facility the payment model will be subject to a fixed management fee, (which the Council expects to be a payment to the Council), plus % open book surplus share.The annual estimated value of the Contract in respect of turnover generation for the Interim Period is in the range of £1m to £1.5m. In respect of the new facility the current business case projections are that operations, activities and events run from the facility could generate approx. £4M turnover per annum. All values are exclusive of inflation and VAT.The duration of the Interim Phase is dependent upon when the new facility opens but is likely to run for around 3 years. Once the new facility opens the Contract will then run for a further 10 years. The contract may be subsequently extended subject to agreement of both parties by a further 5 years.It is the Council's view that the object of the contractual arrangements are classified as a service concession contract under the Public Concessions Regulations (2016) and furthermore fall under the scope of the Light Touch Regime services listed under Schedule 3 of the regulations.In the interests of transparency, fairness, equality of opportunity, best value and future development flexibility, the Council will undertake an FTS advertised procurement process which encompasses aspects of the Competitive Dialogue and Competitive Procedure with Negotiation processes as set out within the Public Contracts Regulations (2015).The first stage of the procurement process will invite Applicants to submit selection questionnaires. The top scoring 5-6 qualified Applicants will then be invited to submit detailed tenders which will be assessed on a 60/40 basis in favour of quality.Following evaluation of Initial Tenders, the Council will have the option of proceeding to award or engage in further dialogue and invite best & final tenders from the highest scoring Bidders.The procurement programme is summarised in the table below.•Contract Notice issued - 17.11.23•SSQ stage documents issued - 17.11.23•SSQ submission deadline - 11.12.23 - 12:00•SSQ shortlisting results notification - 19.12.23•Tender pack issued - 05.01.24•Site visit - 11.01.24•Dialogue meetings - 16-18.01.24 & 23-25.01.24•Tender submission deadline - 11.03.24•Invitation to submit best and final offers - 08.04.24•Negotiation meetings - w/c 15.04.24•Best & final tender submission deadline - 29.04.24 12:00•Notification of award decision - 07.06.24•Completion of standstill period - 17.06.24 23:59•Contract Award - 18.06.24The Council will administrate the procurement process using its e-sourcing system ProContract/SEBP which can be accessed via https://sebp.due-north.com/.
Timeline
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Tender Regions
CPV Codes
55300000 - Restaurant and food-serving services
45453000 - Overhaul and refurbishment work
79992000 - Reception services
50700000 - Repair and maintenance services of building installations
90911000 - Accommodation, building and window cleaning services
45236290 - Repair work on recreational areas
45261900 - Roof repair and maintenance work
45236119 - Repair work on sports fields
79993000 - Building and facilities management services
55400000 - Beverage-serving services
92620000 - Sport-related services
45212290 - Repair and maintenance work in connection with sports facilities
92610000 - Sports facilities operation services
90920000 - Facility related sanitation services
Keywords
building renewal
HVAC oversight
entry monitoring
leak sealing
façade cleaning
visitor handling
tile replacement
overhaul work
office greeting
flashing repairs
shingle repair
turf restoration
gym hall repair
gym management
court scheduling
window washing
HVAC servicing
premises upkeep
site management
rooftop upkeep
drink dispensing service
park repair works
facility operation
eatery meal provision
property supervision
preventative maintenance
water system overhaul
front desk services
building maintenance
pitch renovation works
facilities management
public space hygiene
restroom deep cleaning
event beverage service
administrative reception
stadium upkeep services
dine-in food offering
bottled drink setup
picnic area repair
elevator sanitation
locker room cleaning
guest coordination
sports field repair
lounge drink management
corridor cleaning
facility servicing
boiler system tune
access registration
sports consultancy
utility management
sports venue bookings
sports medicine support
roof inspection service
gas pipe leak fix
soft drink distribution
playing surface repair
glass surface cleaning
stadium operations
food service provision
telephone answering
recreational area repair
hospitality cleaning
workshop sanitization
facility maintenance
refreshment provision
community recreation fix
residential cleaning
swimming pool services
beverage counter service
plated meal service
athlete management
coffee and tea serving
damaged play area repair
field restoration works
structural roof checks
plumbing fixture repair
heating pump service
major repair works
concierge service
arena maintenance
reception management
structural renovation
sports infrastructure maintenance
playground overlay repair
casual dining arrangement
restaurant dining service
infrastructure maintenance
communal area sterilization
ventilation duct cleaning
roof repair and maintenance
sports facility repair works
athletic field maintenance
table dining establishment
electrical wiring diagnostics
office building maintenance
facility-wide disinfection
sanitary installation maintenance
waterproof membrane fixing
sports marketing services
fire alarm system calibration
building-wide hygiene maintenance
hospitality drink station
recreation zone resurfacing
leisure space maintenance
sports building refurbishment
non-alcoholic drink service
training camp organization
restaurant catering service
high-rise window services
sports ground resurfacing
building services coordination
athletic venue maintenance
restaurant hospitality operations
culinary service operations
field leveling and overlay
recreation ground rehabilitation
refurbishment of buildings
sanitation equipment supply
public leisure area restoration
commercial building cleaning
Workflows
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