Materials and products for the R&M to Council Housing and Public Buildings, inc. PPE and St Lighting

Descriptions

Darlington Borough Council is inviting expressions of interest from suitably qualified and experienced suppliers who wish to be considered for selection to tender for the supply of products for the repairs and maintenance to Council Housing and Public Buildings. The contract will be for a period of four years commencing 1.1.2014 with an option to extend for two further periods of 12 months.The Council currently operates an internal storage facility which it is seeking to decommission. The contract will include a mix of direct deliveries to locations within the Borough of Darlington and collection of materials from premises within a 5 mile radius of DL1 4QB.Darlington Borough Councils Housing stock comprises of bungalow 343, flats and maisonettes 2303, house 2824, other 55 and a number public buildings.The contract will be divided in to 8 lots, suppliers will have the opportunity to bid for one or more of the lots or all 8 lots in total, within each lot there will be different elements to the contract.It will be the responsibility of the successful tenderer to manage any sub-contracting in relation to this contract. Darlington Borough Council will only be contracting with the successful supplier, which will require one point of collection.Darlington Borough Council's spend is approximately 3 000 000 per annum on reactive and planned maintenance supplies.Internal Planned Maintenance IPMs:Darlington Borough Council has a programme of works to carryout IPM to the Councils housing stock. The IPMs consist of full kitchen replacements, bathroom replacements, partial or full rewire and central heating systems upgrades.For the period 2013–2014 to 2017–2018 we anticipate there to be in the region of 1 500 boiler replacements and 1 000 to 1 500 properties for IPM work.Bulk deliveries will be made direct to the site cabins within the Borough of Darlington.Reactive repairs and maintenance:The Council operates an appointment system where a number of items will need to be available for collection on the day of the appointment, these items are usually ordered 24 to 48 hrs prior to the appointment.Products are also required for reactive response jobs where the items are required to be stored within the facility for immediate collection.The current internal storage facility currently holds 1 500 lines, with an average of 40 visits or-orders collected on a daily basis across all lots.New build:The council also undertakes new building work to schools and public buildings with an annual value in the region of 10 000 000 this has an extensive range from classroom extensions to new environmentally friendly housing and flats, this work is preprogrammed and the successful supplier supplier's will be utilised to supply materials that are included within the lots.Van stocks:The Council has around 20 vans that hold a stock of items which will need to be replenished on a 24 to 48 hr turnaround. The successful tenderer will need to have the capacity to service the vans within the lots where they are successful, on a daily basis first thing on a morning.The vans consist of:— 7 x joiners,— 3 x plumbers,— 6 x gas fitters,— 4 x electricians.Procurement cards:The Council have appointed RBS as their preferred supplier for embedded cards. We require the successful supplier to work with the Council to embed procurement cards within their purchasing systems.A requirement of the contract will be that the successful supplier will work with the Council and RBS or your card provider to implement the embedded payment card solution to level 3 supplier detail.Location:A requirement of the contract will be that the successful supplier will have a storage facility in the Borough of Darlington within a 5 mile radius of DL1 4QB, to service the lots they are appointed to. This is to enable collection of goods from one point of collection on a daily basis, direct bulk deliveries can be delivered from locations outside of the Borough of Darlington.