Partick H.A. Close Cleaning and Backcourt Management and Maintenance Services 2016-2019.

Descriptions

Partick Housing Association is a not for profit social housing provider and is a registered social landlord based in the West of Glasgow.It is the Association's intention to enter into a contract with a single suitable contractor to carry out their Close Cleaning and Backcourt Management and Maintenance Services.The required works include:Grounds maintenance.Grass Cutting — 14nr cutting visits over the course of each growing season (March/April to September/October of each year of the contract would generally constitute the ‘growing season’). All grass areas to be edged with edging iron at each visit on completion of cutting works.Litter Collection — to be carried out on a fortnightly basis over the course of the full year. During the growing season the fortnightly litter collection visits will be programmed to coincide with the grass cutting visits. All litter to be cleared and removed from back court and front gardens and paths, hard standings and car parks. Litter is deemed to include leaves. All arisings and clippings to be mechanically collected and disposed off site. All hard standings and bin areas to be brushed and kept weed/leaf free.Weeding — spray all areas and remove weeds once they have died off. Spraying to be carried out over four separate visits to all areas over the course of each complete growing season.Moss Control — all backcourt areas — including walls and bin stores, etc. up to a height of 2 m — and front access paths to closes to be sprayed with suitable fungicide and to be hard brushed when moss has dried out. This to be carried out over three separate visits to all areas over the course of each complete growing season.Shrub Beds and Planters — Four separate visits to all areas over the course of each complete growing season to keep all plants and beds in a neat and tidy and weed-free condition. Beds to be edged as appropriate at each visit to keep tidy.Trees and Hedges — 3 separate visits to all areas over the course of the growing season. Prune trees and hedges and remove all waste and arisings from site. Check all ties and stakes are secure. Re-secure (or replace if necessary) any loose ties and stakes and report any dead trees to the Association. Include for tidying all hedge beds and keeping in a neat and weed-free condition at all times.Winter Maintenance — 4 separate visits over the winter season (October/November to February/March) to all areas. Remove all fallen leaves (in addition to routine fortnightly litter collection which shall be ongoing all year round) and brush all pathways including external front paths leading to close entrances and backcourt hard standing areas. Remove all waste from site. Remove any litter/leaf debris, etc. from all shrub and hedge beds, grass areas and tree grilles and dispose of off site.Generally — Report to Association areas causing tripping hazard or ponding which may have a Health and Safety implication.Note: — the above specification is for information purposes and is subject to change prior to tender should the association decide to procure the works based on an ‘ouput specification’ where exact numbers of visits are not specified but rather the contractor must achieve minimum standard at all sites at any given time throughout the year, regardless of the number of visits required in order to achieve the standard. The exact client requirement to be determined following client and resident consultation to be conducted in January 2016.Bulk uplifts and bin store uplifts.Bulk Uplifts — On a weekly basis the Contractor shall uplift all bulk items from backcourt areas to the pavement or agreed pick-up locations for uplift by Glasgow City Council Environmental Protection Services before 11:00 on the specified day.Bin Stores — Every 2 weeks remove and bag all litter and debris from all bin store areas. Sweep out bin store and report back to client any damage or vandalism.Power-washing — Every 2 months power-wash and disinfect all bins and bin stores in all areas.Close cleaning.Basic Specification — Brush down all hard standing outside front and back steps to pavement and backcourt level. Mop down all hard standing areas using proprietary disinfectants. Clean down all banisters and balustrades. Clear cobwebs. Clean all front and back close doors — inside and out — including any glazed panels. Remove any minor graffiti, gums, etc. from common areas. Advise client of any major graffiti and await further instructions. Clean all close windows and ledges — both internally and externally.Carpeted Closes — Vacuum all carpets from upper landings to ground floor. Brush down all hard standing outside front and back steps to pavement and backcourt level. Mop down all hard standing areas using proprietary disinfectants. Clean down all banisters and balustrades. Clear cobwebs. Clean all front and back close doors — inside and out — including any glazed panels. Remove any minor graffiti, gums, etc. from common areas. Advise client of any major graffiti and await further instructions. Clean all close windows and ledges — both internally and externally.New Build — Brush down all hard standing outside front and back steps to pavement and backcourt level. Mop down all hard standing areas using proprietary disinfectants. Clean down all banisters and balustrades. Clear cobwebs. Clean all front and back close doors — inside and out — including any glazed panels. Remove any minor graffiti, gums, etc. from common areas. Advise client of any major graffiti and await further instructions. Clean all close windows and ledges — both internally and externally.Note — the above close cleaning specifications are for information purposes only and may alter slightly.The frequency of close cleaning at each address shall be identified in the Stage 2 ITT document however, for indicative purposes, the present regimen includes 73nr closes being cleaned on a weekly basis, 82nr closes being cleaned on a fortnightly basis, 1nr close being cleaned every 3 weeks and 3nr closes being cleaned once per month.Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=427187