Open Closing in a 7 months
Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance (Gas, M&E and Buildings) for Council Managed Assets
Descriptions
Overview of Procurement Objectives Portsmouth City Council (the Council) is seeking to appoint a contractor to deliver Gas Servicing and Repair services across its housing stock, with an estimated annual value of between £4M and £5M. The contract will be let for an initial 5-year term, with the option to extend by up to a further 5 years in intervals to be agreed. The scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations. Based on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M. The impacts of Local Government Review have not been considered in this current value and the likely increases in the total value of the opportunity, brought about through the reform, will be addressed when the formal tender notice is issued. Housing Stock Information The Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s. Traditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). A recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester. Current & Future Demand Over the last 5 years there have been approximately 13,000 gas safety checks annually and 9000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract. The Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract. However, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce. Changing Context and Objectives Over the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can. There will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation. Significant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys. There will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator. Local Government Review As part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage. Under current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council. At this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms. Any tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas. In the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority. For further details in respect of LGR see the following link - https://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/ Existing Gas Servicing & Repairs Contract A single term service provider has managed all gas servicing across the housing stock under an NEC 4 Option E Cost Reimbursement contract. The gas servicing contract covers residential housing stock only and does not include any corporate assets. The contract has been in operation for just over 10 years and is currently utilising the extent of its extensions and will expire in March 2026 with an estimated overall contract value of approximately £70m. The existing arrangement has incorporated a number of functions and has not been solely gas related New Gas Servicing & Repairs Contract A single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum. The core scope of works, which the successful supplier will be required to deliver are - • Landlord Gas Safey Check • Annual Gas Servicing • CO Detector Checks • Gas Boiler Installations • Gas Boiler and Heating Repairs • Voids Gas Safety Works • Out of hours cover The supplier will be required to resource an out of hours service which is available 365 days a year. Ancillary Scope of Works The ancillary scope of works, which the successful supplier may be required to deliver, namely: • Commercial and Communal Landlord annual gas safety check; • Commercial gas boiler and heating repairs; and • Commercial gas boiler installations including heating systems, controls and all pipework. • Commercial and Commercial gas boiler servicing • Servicing and maintenance to air source heat pumps • Supplementary repairs to other water systems, valves, pumps, etc Partnership Working In addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners. Social Value The Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - https://www.portsmouth.gov.uk/services/council-and-democracy/social-value/
Timeline
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Tender Regions
South East
CPV Codes
45232141 - Heating works
45262100 - Scaffolding work
50710000 - Repair and maintenance services of electrical and mechanical building installations
45262660 - Asbestos-removal work
45331200 - Ventilation and air-conditioning installation work
45331110 - Boiler installation work
45262330 - Concrete repair work
50531200 - Gas appliance maintenance services
45232100 - Ancillary works for water pipelines
45261420 - Waterproofing work
50531100 - Repair and maintenance services of boilers
45262522 - Masonry work
45333000 - Gas-fitting installation work
45331230 - Installation work of cooling equipment
71321000 - Engineering design services for mechanical and electrical installations for buildings
45332300 - Drain-laying work
45331100 - Central-heating installation work
50720000 - Repair and maintenance services of central heating
45350000 - Mechanical installations
50510000 - Repair and maintenance services of pumps, valves, taps and metal containers
45311000 - Electrical wiring and fitting work
50730000 - Repair and maintenance services of cooler groups
71251000 - Architectural and building-surveying services
45331220 - Air-conditioning installation work
Keywords
water pipeline access works
pipe trench preparation
water main bedding
pipeline support works
water conduit service works
leak detection trench
maintenance access pipeline
utility water infrastructure preparation
pipeline repair trenching
water network ancillary works
heating pipeline installation
building heating system pipework
HVAC conduit build
radiators feed line construction
heating network erection
hot water distribution piping
comfort heat conduit installation
building heating main pipeline
thermal comfort line construction
heating services pipelaying
waterproofing work
tanking installation
damp-proof membrane fitting
waterproof coating application
bitumen sealant work
roof sealing
wall waterproofing system
concrete waterproofing
substructure damp-proofing
water barrier installation
scaffolding work
scaffold installation
access platform setup
temporary structure build
scaffold safety installation
mobile scaffold fitting
tower scaffold erection
industrial scaffold works
construction access system
modular scaffold assembly
concrete repair work
structural concrete restoration
spalling repair
crack injection
concrete patching
retrofit concrete repair
restoration of deteriorated concrete
structural repair works
concrete rehabilitation
repair of concrete elements
masonry work
structural masonry
stone and brick construction
load-bearing masonry
blockwork erection
asbestos-removal work
hazardous material abatement
asbestos stripping
friable asbestos removal
controlled demolition of asbestos
electrical wiring and fittings
power cable installation
switchboard fitting
conduit laying
lighting circuit works
domestic wiring
commercial fit-out electrics
power system wiring
internal cabling
fixture integration
central-heating system installation
boiler system fit-out
radiator pipework assembly
heating circuit setup
boiler installation
boiler room setup
boiler pipe connection
boiler mounting
ventilation and air-conditioning installation
HVAC duct and AC unit fit-out
airflow system installation
air-conditioning installation
HVAC cooling system setup
AC unit fitting
ducted air-conditioning install
climate control system installation
split system AC mount
cooling equipment installation
chiller system setup
refrigeration unit fitting
cooling plant installation
industrial cooling assembly
drain-laying work
sewer line installation
stormwater drainage fitting
waste water conduit placement
drainage infrastructure build
gas‑fitting installation
gas appliance fitting
domestic gas pipework installation
LPG system setup
natural gas equipment install
kitchen gas line fitting
gas safety valve installation
mechanical installation work
machinery mounting
plant equipment installation
mechanical system setup
hydraulic pump maintenance
industrial valve repair
faucet mechanism service
container integrity check
fluid system calibration
metal drum welding
pressure valve adjustment
tap fitting tune-up
pump component inspection
storage tank servicing
boiler pressure test
firetube cleaning
burner calibration
safety valve replacement
boiler gasket renewal
boiler shell inspection
heat exchanger servicing
steam line repair
burner control check
boiler tube retubing
gas valve calibration
pilot light adjustment
burner assembly clean
gas seal inspection
gas thermostat repair
flue safety check
gas meter service
gas pressure test
gas line leak fix
gas burner tuning
cable tray service
motorized door repair
switchgear calibration
HVAC blower maintenance
lift control panel fix
mechanical damper servicing
emergency lighting inspection
pump motor overhaul
genset diagnostics
fan coil unit tune-up
boiler heat exchanger clean
radiator bleed valve service
zone valve replacement
thermostat calibration
circulating pump fix
central heating pipe insulation
water quality flush
heating system balancing
expansion vessel check
control thermostat tune
industrial chiller servicing
refrigeration coil clean
compressor oil top-up
evaporator inspection
condenser fan maintenance
refrigerant leak repair
system pressure check
cooling tower pump service
thermostat sensor replacement
refrigeration system tune
building condition survey
architectural inspection services
building survey for design
survey consultancy
architecture survey analysis
structural inspection survey
property survey
A&B surveying
condition assessment
survey documentation
MEP design services
mechanical systems engineering
electrical design for buildings
HVAC design consultancy
building services engineering
M&E installation design
mechanical & electrical planning
energy systems design
technical services layouts
building engineering design
Tender Lot Details
2 Tender Lots
Workflows
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Possible Competitors
1 Possible Competitors
