Open Closing in a 3 months
Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance (Gas, M&E and Buildings) for Council Managed Assets
Descriptions
Overview of Procurement Objectives Portsmouth City Council (the Council) is seeking to appoint a contractor to deliver Gas Servicing and Repair services across its housing stock, with an estimated annual value of between £4M and £5M. The contract will be let for an initial 5-year term, with the option to extend by up to a further 5 years in intervals to be agreed. The scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations. Based on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M. The impacts of Local Government Review have not been considered in this current value and the likely increases in the total value of the opportunity, brought about through the reform, will be addressed when the formal tender notice is issued. Housing Stock Information The Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s. Traditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). A recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester. Current & Future Demand Over the last 5 years there have been approximately 13,000 gas safety checks annually and 9000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract. The Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract. However, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce. Changing Context and Objectives Over the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can. There will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation. Significant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys. There will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator. Local Government Review As part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage. Under current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council. At this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms. Any tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas. In the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority. For further details in respect of LGR see the following link - https://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/ Existing Gas Servicing & Repairs Contract A single term service provider has managed all gas servicing across the housing stock under an NEC 4 Option E Cost Reimbursement contract. The gas servicing contract covers residential housing stock only and does not include any corporate assets. The contract has been in operation for just over 10 years and is currently utilising the extent of its extensions and will expire in March 2026 with an estimated overall contract value of approximately £70m. The existing arrangement has incorporated a number of functions and has not been solely gas related New Gas Servicing & Repairs Contract A single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum. The core scope of works, which the successful supplier will be required to deliver are - • Landlord Gas Safey Check • Annual Gas Servicing • CO Detector Checks • Gas Boiler Installations • Gas Boiler and Heating Repairs • Voids Gas Safety Works • Out of hours cover The supplier will be required to resource an out of hours service which is available 365 days a year. Ancillary Scope of Works The ancillary scope of works, which the successful supplier may be required to deliver, namely: • Commercial and Communal Landlord annual gas safety check; • Commercial gas boiler and heating repairs; and • Commercial gas boiler installations including heating systems, controls and all pipework. • Commercial and Commercial gas boiler servicing • Servicing and maintenance to air source heat pumps • Supplementary repairs to other water systems, valves, pumps, etc Partnership Working In addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners. Social Value The Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - https://www.portsmouth.gov.uk/services/council-and-democracy/social-value/
Timeline
Published Date :
Deadline :
Contract Start :
Contract End :
Tender Regions
CPV Codes
45232141 - Heating works
45262100 - Scaffolding work
50710000 - Repair and maintenance services of electrical and mechanical building installations
45262660 - Asbestos-removal work
45331200 - Ventilation and air-conditioning installation work
45331110 - Boiler installation work
45262330 - Concrete repair work
50531200 - Gas appliance maintenance services
45232100 - Ancillary works for water pipelines
45261420 - Waterproofing work
50531100 - Repair and maintenance services of boilers
45262522 - Masonry work
45333000 - Gas-fitting installation work
45331230 - Installation work of cooling equipment
71321000 - Engineering design services for mechanical and electrical installations for buildings
45332300 - Drain-laying work
45331100 - Central-heating installation work
50720000 - Repair and maintenance services of central heating
45350000 - Mechanical installations
50510000 - Repair and maintenance services of pumps, valves, taps and metal containers
45311000 - Electrical wiring and fitting work
50730000 - Repair and maintenance services of cooler groups
71251000 - Architectural and building-surveying services
45331220 - Air-conditioning installation work
Keywords
LPG system setup
domestic wiring
boiler mounting
internal cabling
masonry work
spalling repair
property survey
conduit laying
scaffolding work
A&B surveying
roof sealing
AC unit fitting
crack injection
tanking installation
pipeline support works
HVAC conduit build
refrigeration coil clean
survey consultancy
HVAC blower maintenance
steam line repair
evaporator inspection
system pressure check
burner control check
boiler installation
burner calibration
concrete patching
boiler shell inspection
survey documentation
mechanical system setup
fluid system calibration
pilot light adjustment
burner assembly clean
sewer line installation
flue safety check
gas pressure test
gas appliance fitting
concrete repair work
genset diagnostics
leak detection trench
heating circuit setup
condition assessment
cable tray service
lighting circuit works
concrete rehabilitation
chiller system setup
boiler pressure test
fixture integration
heating network erection
expansion vessel check
tap fitting tune-up
tower scaffold erection
gas meter service
boiler pipe connection
MEP design services
bitumen sealant work
control thermostat tune
zone valve replacement
gas valve calibration
pipe trench preparation
retrofit concrete repair
circulating pump fix
fan coil unit tune-up
boiler gasket renewal
friable asbestos removal
gas fitting installation
structural masonry
water quality flush
gas thermostat repair
heating system balancing
refrigerant leak repair
storage tank servicing
gas seal inspection
energy systems design
split system AC mount
load-bearing masonry
waterproofing work
power system wiring
blockwork erection
power cable installation
machinery mounting
pump motor overhaul
switchgear calibration
structural repair works
water main bedding
industrial valve repair
gas line leak fix
thermostat calibration
boiler room setup
drain-laying work
asbestos-removal work
asbestos stripping
gas burner tuning
motorized door repair
heat exchanger servicing
M&E installation design
safety valve replacement
faucet mechanism service
boiler tube retubing
concrete waterproofing
access platform setup
mobile scaffold fitting
metal drum welding
compressor oil top-up
HVAC design consultancy
lift control panel fix
boiler system fit-out
firetube cleaning
kitchen gas line fitting
scaffold installation
switchboard fitting
refrigeration unit fitting
ventilation and air-conditioning installation
condenser fan maintenance
hazardous material abatement
waste water conduit placement
industrial chiller servicing
technical services layouts
heating pipeline installation
comfort heat conduit installation
plant equipment installation
building engineering design
industrial cooling assembly
airflow system installation
substructure damp-proofing
cooling tower pump service
central-heating system installation
HVAC cooling system setup
electrical design for buildings
thermal comfort line construction
pump component inspection
commercial fit-out electrics
radiator bleed valve service
radiators feed line construction
climate control system installation
cooling equipment installation
mechanical installation work
architectural inspection services
construction access system
drainage infrastructure build
water network ancillary works
stone and brick construction
modular scaffold assembly
pressure valve adjustment
radiator pipework assembly
hot water distribution piping
refrigeration system tune
waterproof coating application
domestic gas pipework installation
ducted air-conditioning install
electrical wiring and fittings
thermostat sensor replacement
controlled demolition of asbestos
heating services pipelaying
temporary structure build
mechanical & electrical planning
boiler heat exchanger clean
building services engineering
structural inspection survey
damp-proof membrane fitting
HVAC duct and AC unit fit-out
stormwater drainage fitting
natural gas equipment install
scaffold safety installation
container integrity check
building condition survey
repair of concrete elements
building heating system pipework
utility water infrastructure preparation
pipeline repair trenching
building survey for design
gas safety valve installation
building heating main pipeline
structural concrete restoration
air-conditioning installation
wall waterproofing system
industrial scaffold works
cooling plant installation
central heating pipe insulation
architecture survey analysis
mechanical systems engineering
emergency lighting inspection
hydraulic pump maintenance
mechanical damper servicing
water barrier installation
restoration of deteriorated concrete
maintenance access pipeline
water pipeline access works
water conduit service works
Tender Lot Details & Award Criteria
1 Tender Lots
Workflows
Status :
Procedure :
Suitable for SME :
Nationwide :
Assign to :
Tender Progress :
Details
Notice Type :
Buyer Information
Name :
