Procurement for the redevelopment of EUMETNET observations data hubs and ongoing support on behalf of the Met Office

Descriptions

Procurement for the redevelopment of EUMETNET observations data hubs and ongoing support on behalf of the Met Office

The requirement:

The Met Office is seeking to establish a Contract with a single supplier for the redevelopment and ongoing support and maintenance of three Datahubs.

The Met Office is responsible for three services, known as Datahubs, collecting, processing and delivering meteorological observations data to users on behalf of EUMETNET Programmes (E-Profile , E-GVap and E-ABO).

The Met Office has delivered these observations services operationally for more than a decade.

The three Datahubs are currently operational but are reaching end-of-life due to their age and their deployment on Met Office on-premises platforms (LINUX VMs).

The Contract term and value:

The initial Contract term is expected to be for a period of 2.5-years (July 2026- December 2028) followed by 5 x 1-year optional extension periods up to Dec 2033.

The Contract value within the initial Contract term shall include the initial development and the initial operational costs with the intention of having all 3 Datahubs fully operational by the end of the initial Contract term.

The development costs within the initial Contract term are estimated to be ~£435,000.00 ex VAT, though the operational costs within this initial Contract term are currently unknown.

The Contract value within the 5 x 1-year optional extension periods is expected to include operational costs only.

Payment structure shall be flexible to allow for a proportionate 'up front' payment.

Followed by interim payments, based on delivery milestones up to the end of each development phase.

The Preliminary Market Engagement and Purpose:

The Met Office is holding a virtual MS Teams preliminary market engagement exercise on 12th August 2025 from 13:00-15:00hrs. This is scheduled to run for 2 hours.

The purpose of this exercise is to help the contracting authority and the market prepare for the upcoming procurement. Furthermore, the contracting authority is seeking to understand the level of market competition and interest, as well as to establish market capability and key challenges, and to acquire input from suppliers on the draft specification of requirements.

Documents:

Preliminary Market Engagement Slides

Draft Specification of Requirements

Preliminary Market Engagement Questionnaire

Please use the following link to access the Preliminary Engagement Documents https://procontract.due-north.com/

The meeting will be recorded and a transcript will be generated. The recording is for internal purposes only: the Met Office will be releasing a summarised transcript to attendees which will be the Met Office's definitive record of the meeting: please ensure you refer to this shared transcript. The slide pack will also be circulated with the questionnaire after the event.

There will be an opportunity to ask questions at the end of the presentation, please raise questions via the Teams chat function. Met Office will review and provide responses where possible in the presentation. If you have any additional questions please submit via email to sarahann.miles@metoffice.gov.uk by COP on 14th August 2025. The Authority intend to respond to any additional questions received that have not already been answered in the presentation by COP on 18th August 2025.

Please complete the PME questionnaire and send your response with your completed questionnaire attached to sarahann.miles@metoffice.gov.uk by COP on 25th August 2025.

If you are interested in attending the preliminary market engagement presentation, please confirm the correct invitee email address(es) to sarahann.miles@metoffice.gov.uk by COP on 7th August 2025.