Awarded
Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS South East London CCG
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Descriptions
The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient. There are four primary reasons for digitisation of Lloyd George records: •safer care for patients •release of space within practices to provide additional consultation areas •access to the full patient record at the point of care •GP Contract commitments to digitise all Lloyd George patient records by March 2022. This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems. NHS South East London (SEL) Clinical Commissioning Group have awarded a contract to deliver their Lloyd George Record Digitisation Services This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.
Timeline
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Tender Regions
CPV Codes
72512000 - Document management services
92512100 - Archive destruction services
79996100 - Records management
72317000 - Data storage services
63121100 - Storage services
79999100 - Scanning services
60000000 - Transport services (excl. Waste transport)
Keywords
IT data vault
image conversion
digital storage
document control
file indexing
record policy
scan management
offsite storage
bulk scanning
records auditing
archival tagging
image capture
data archiving
file management
compliance archiving
retention scheduling
on-site stock storage
document scanning
record classification
cloud data storage
paper digitisation
enterprise file handling
transit route operation
records lifecycle
road passenger transport
general freight shipment
document warehousing
metadata indexing
bulk inventory storage
document conversion
electronic backup
high-resolution scanning
database preservation
container stock holding
hosted storage systems
digital archiving
secure goods storage
data privacy shredding
secure file retention
overflow inventory holding
non-waste transport service
automated document routing
logistics delivery service
document lifecycle automation
confidential file disposal
haulage logistics service
transport network provisioning
cargo transport management
transport vehicle operation
document retrieval systems
secure document shredding
prolonged warehouse holding
structured filing systems
compliance disposal services
access authorization protocols
document encryption workflows
facility storage operations
transport planning service
long-term data safekeeping
physical and electronic records
climate-controlled storage
permissioned data storage
record versioning control
archive records destruction
document storage provision
Workflows
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Details
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