Refit Phase 1 - Powys Council

Descriptions

The Re:fit Cymru public sector programme is funded by the Intelligent Energy Europe programme of the European Union, administered by the ELENA Fund of the European Investment Bank and the Welsh Government. Re: fit Cymru makes available a tailored package of support to public sector clients for the delivery of their Re:fit projects, from a Welsh Government appointed Programme Implementation Unit (PIU).Re:fit is an OJEU compliant UK framework and is a smart, cost effective and fast way for public sector bodies to improve the energy & water efficiency and generate revenue from their estate, by the retrofitting of energy & water efficiency measures, energy generation systems or using optimisation services.The Re:fit process involves standard tender and contract documentation and proposals requested from sixteen pre-procured specialist contractors (framework service providers) through a mini competition. The service providers are encouraged to seek support from the local supply chain during tendering and project delivery. Energy and Water conservation measures are subsequently delivered through ‘guaranteed savings energy performance contracts’ by the successful service provider.Further information about the Re:fit Cymru programme can be obtained by viewing the website at http://gov.wales/refitcymru.This notice covers the forthcoming mini competition for Powys Council which is expected to be launched in April 2017. The capital expenditure for the Phase 1 Re: fit projects is expected to be in the order of £1.6m, with further phases of Re:fit work expected to follow. This programme of works will predominantly be made up of offices, high schools, primary schools, workshops, highways depots and residential homes.Powys County Council (The Authority) is planning to appoint a service provider in the 2nd or 3rd Quarter of 2017, to deliver a range of energy and water efficiency projects across a number of its corporate and education buildings. The Authority has identified approximately 24 buildings for a Re:fit Phase 1 (2017-2018 delivery) programme, and subsequent phases will follow. Phase 1 buildings presently consist of 3 council office buildings and 21 schools (of which 8 are High Schools).The Authority is also keen to explore the potential for renewable energy and investigate appropriate heating solutions, as several the schools have boilers coming to the end/ beyond the end of their effective life. Other measures that may be appropriate include HVAC plant replacement and controls, lighting/luminaire and controls upgrades, water conservation measures, auxiliary equipment upgrades, metering upgrades and building fabric improvements.The Authority and Re:fit Cymru PIU are now inviting expressions of interested from Wales and regional suppliers who can provide a range of supply, installation and commissioning services covering building services, water conservation, electrical infrastructure, building fabric and renewables. Interested suppliers are requested to complete and submit the attached questionnaire no later than 5th May 2017 to guarantee that the information will be considered for this phase 1 Refit opportunity.Completed supplier questionnaires will be assessed jointly by the Authority (Powys Council) and Re:fit Cymru Programme Implementation Unit. Supplier responses which are considered to match this mini competition opportunity will be included in the mini competition project brief (ITT) which will be forwarded to the sixteen Re:fit framework service providers at the launch of the mini competition process.Please note, it will be the Authority’s sole discretion and final decision as to which suppliers are included in the mini competition project brief (ITT) and no feedback will be provided by either the Authority or Re:fit Cymru Programme Implementation Unit regarding the decision. Only suppliers selected will therefore be advised that their details have been included as described above. Please also note that only the supplier contact details included in the returned questionnaire will be circulated to the service providers as part of this mini competition process.Once the mini competition project brief has been issued to the Re:fit framework service providers, it is then up to the discretion of these service providers to determine which suppliers will be contacted to provide support during the tendering and implementation phases of the project. There is no guarantee that supplier inclusion within the mini competition project brief (ITT) will result in direct business from any of the service providers.Re:fit Cymru actively encourage the service providers to seek support and provide project opportunities to as much of the local Wales and regional supply chain as possible. Suppliers are therefore also requested not to make unsolicited contact with service providers either through the duration of this notice or during each Re:fit mini competition process.Mae rhaglen sector cyhoeddus Re:fit Cymru yn cael ei hariannu gan raglen Intelligent Energy Europe yr Undeb Ewropeaidd, a’i gweinyddu gan Gronfa ELENA Banc Buddsoddi Ewrop a Llywodraeth Cymru. Mae Re:fit Cymru yn darparu pecyn o gymorth wedi’i deilwra i gleientiaid y sector cyhoeddus er mwyn iddynt gyflawni eu prosiectau Re:fit, o Uned Gweithredu Rhaglen (PIU) a benodwyd gan Lywodraeth Cymru.Mae Re:fit yn fframwaith ar gyfer y DU sy’n cydymffurfio ag OJEU ac mae’n ffordd ddeallus, cost-effeithiol a chyflym i gyrff y sector cyhoeddus wella eu heffeithlonrwydd ynni a dwr a chreu refeniw o’u hystâd drwy ôl-osod mesurau effeithlonrwydd ynni a dwr, systemau cynhyrchu ynni neu ddefnyddio gwasanaethau optimeiddio.Mae’r broses Re:fit yn cynnwys gofyn am ddogfennau a chynigion tendro a chontract safonol gan un ar bymtheg o gontractwyr arbenigol sydd wedi’u caffael ymlaen llaw (darparwyr gwasanaeth fframwaith) drwy gyfrwng mini-gystadleuaeth. Anogir y darparwyr gwasanaeth i geisio cymorth gan y gadwyn gyflenwi leol yn ystod y tendro ac wrth gyflawni’r prosiect. Yna bydd mesurau cadwraeth ynni a dwr yn cael eu rhoi ar waith trwy gyfrwng ‘contractau perfformiad ynni â gwarant o arbedion’ gan y darparwr gwasanaeth llwyddiannus.Ceir rhagor o wybodaeth am raglen Re:fit Cymru drwy ymweld â’r wefan ar http://gov.wales/topics/environmentcountryside/energy/efficiency/re-fit/cymruMae’r hysbysiad hwn yn ymwneud â’r fini-gystadleuaeth arfaethedig ar gyfer Cyngor Powys y disgwylir iddi gael ei lansio yn Ebrill 2017. Disgwylir i’r gwariant cyfalaf ar gyfer y prosiectau Re:fit Cam 1 fod tua £1.6 miliwn, a disgwylir rhagor o gamau gwaith Re:fit wedi hynny. Bydd y rhaglen waith hon yn cynnwys swyddfeydd, ysgolion uwchradd, ysgolion cynradd, gweithdai, canolfannau priffyrdd a chartrefi preswyl yn bennaf.Mae Cyngor Sir Powys (yr Awdurdod) yn bwriadu penodi darparwr gwasanaeth yn ystod ail neu drydydd chwarter 2017 i ddarparu ystod o brosiectau effeithlonrwydd ynni a dwr mewn nifer o’i adeiladau corfforaethol ac addysg. Mae’r Awdurdod wedi nodi tua 24 adeilad ar gyfer rhaglen Cam 1 Re:fit (i’w gyflawni yn 2017-2018) a bydd camau eraill i ddilyn. Ar hyn o bryd mae adeiladau Cam 1 yn cynnwys 3 adeilad swyddfa cyngor a 21 ysgol (8 ohonynt yn ysgolion uwchradd).Mae’r Awdurdod hefyd yn awyddus i archwilio’r potensial ar gyfer ynni adnewyddadwy ac ymchwilio i atebion gwresogi addas, gan fod gan sawl un o’r ysgolion fwyleri sy’n dod i ddiwedd eu hoes effeithiol, neu sydd eisoes y tu hwnt i hynny. Ymhlith y mesurau eraill a allai fod yn addas mae cyfnewid offer a dulliau rheoli gwresogi, awyru ac aerdymheru (HVAC), uwchraddio goleuadau ac unedau goleuo a’r dull o’u rheoli, mesurau cadwraeth dwr, uwchraddio offer ategol, uwchraddio mesuryddion a gwelliannau i adeiladwaith adeiladau.Mae’r Awdurdod ac Uned Gweithredu Rhaglen Re:fit Cymru yn gwahodd datganiadau o ddiddordeb gan gyflenwyr Cymreig a rhanbarthol a all ddarparu ystod o wasanaethau cyflenwi, gosod a chomisiynu sy’n cwmpasu gwasanaethau adeiladu, cadwraeth dwr, isadeiledd trydanol, adeiladwaith adeiladau a deunyddiau adnewyddadwy. Gofynnir i gyflenwyr a chanddynt ddiddordeb lenwi a chyflwyno’r holiadur amgaeedig cyn y dyddiad dychwelyd a nodir.Bydd yr holiaduron cyflenwyr a lenwyd yn cael eu hasesu ar y cyd gan yr Awdurdod (Cyngor Powys) ac Uned Gweithredu Rhaglen Re:fit Cymru. Bydd ymatebion gan gyflenwyr yr ystyrir eu bod yn cyd-fynd â’r cyfle mini-gystadleuaeth hwn yn cael eu cynnwys ym mrîff prosiect y fini-gystadleuaeth (ITT) a anfonir ymlaen i’r un ar bymtheg o ddarparwyr gwasanaeth fframwaith Re:fit pan gaiff y broses mini-gystadleuaeth ei lansio.Dylid nodi mai disgresiwn a phenderfyniad terfynol yr Awdurdod yn unig fydd yn pennu pa gyflenwyr gaiff eu cynnwys ym mrîff prosiect y fini-gystadleuaeth (ITT) ac ni roddir adborth am y penderfyniad gan yr Awdurdod na chan Uned Gweithredu Rhaglen Re:fit Cymru. Felly dim ond y cyflenwyr a ddewisir fydd yn cael gwybod bod eu manylion wedi cael eu cynnwys fel y disgrifiwyd uchod. Dylid nodi hefyd mai dim ond y manylion cyswllt a gafodd eu cynnwys gan y cyflenwyr yn yr holiadur a ddychwelwyd a fydd yn cael eu hanfon ymlaen i’r darparwyr gwasanaeth yn rhan o’r broses mini-gystadleuaeth hon.Wedi i frîff prosiect y fini-gystadleuaeth gael ei anfon i’r darparwyr gwasanaeth fframwaith Re:fit, y darparwyr gwasanaeth hyn fydd yn penderfynu, yn unol â’u disgresiwn, pa gyflenwyr y cysylltir â hwy i roi cymorth yn ystod camau tendro a chyflawni’r prosiect. Nid oes unrhyw warant y bydd cynnwys cyflenwr ym mrîff prosiect y fini-gystadleuaeth (ITT) yn arwain at fusnes uniongyrchol gan unrhyw rai o’r darparwyr gwasanaeth.Mae Re:fit Cymru yn annog y darparwyr gwasanaeth yn frwd i ofyn am gymorth a rhoi cyfleoedd prosiect i gymaint o’r gadwyn gyflenwi Gymreig a rhanbarthol leol â phosibl. Gofynnir felly i’r cyflenwyr beidio â chysylltu’n ddigymell â darparwyr gwasanaeth trwy gydol cyfnod yr hysbysiad hwn nac yn ystod pob proses mini-gystadleuaeth Re:fit.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=65468.