Responsive Maintenance, Void Property Works and Major Works (Minor Planned Maintenance, Improvements

Descriptions

Hexagon is seeking 3 Service Providers to provide a comprehensive responsive maintenance service comprising of day-to-day responsive maintenance, void property works, major works (minor planned maintenance, improvements and repairs and out of hours emergency call out repairs to occupied and unoccupied general needs, sheltered and supported residential properties, garages, communal facilities, commercial property and areas/open spaces for which it has landlord responsibility.The Contract will be based on the NHF Form of Contract 2011 and will be let on an ‘all-inclusive’ basis and is likely to involve work under all building trades. It is anticipated that gas safety checks, servicing, repairs and installations will not be required to be undertaken under the contract generally as a matter of course, but nevertheless may be instructed on an occasional basis and so applicants must have the technical ability and capacity to carry out such work, if and when instructed. Separate contracts will not be awarded for the individual trades (e.g. carpentry, plumbing, etc.) encompassed within this Contract.The Tender will be on the basis of tendered percentage adjustments to the M3NHF Schedule of Rates — Responsive Maintenance and Void Property Works Version 6.2 for all Works.The Service Providers will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the Authority and its residents and must be responsive to achieve collaborative working practises, innovation and continuous improvement.The Service Providers will be required to operate a 100 % repairs by appointment slot system with appointments made at the time repairs are reported and show a commitment to at least maintaining, but also improving Hexagon's excellent performance in relation to customer satisfaction, best value and other local performance indicators.Hexagon will require the Service Providers to provide fully trained staff to deal with day-to-day operations of the contract and employ predominantly local and preferably directly employed labour to carry out the work, applicants are advised that TUPE will apply to the Contract.The Service Providers will also be required to provide, maintain and use modern, up-to-date ICT technology and business systems for the end-to-end management and delivery of the contract/service including a suitable and compatible direct IT link in order to interface with the Authority's Civic Genero repairs and housing management system, full and effective real time utilisation of personal digital assistants (PDAs) and vehicle tracking systems.The Invitation to Tender will also require bidders to submit bids based on Hexagon's specified requirements for normal working hours and meeting 2 hour response times on both normal working hour and out-of-hour emergency call outs.