Supply, Installation etc of a Corporate Electronic Document and Records Management System.

Descriptions

Under the banner of Flexible and Mobile Working, Midlothian is currently pursuing a policy of property asset rationalisation and process improvement to reduce costs and improve overall efficiency. It has become evident that achieving these goals will require a Corporate EDRMS solution. The key aims in introducing an EDRMS are:Enabling the Council Asset Management Rationalisation Strategy by reducing the quantities of physical documents stored within Council office spaces.Facilitating the implementation of flexible and mobile working by removing links between job roles and physical document stores.Increasing process efficiency through the use of document workflow.Reducing the amount of time retrieving stored documentation.Driving better and clearer information management.The solution selected must meet a challenging set of criteria as outlined in the Self Assessment Schedule contained within the Invitation to Tender documents.The successful Tenderer will be expected to:Install and set-up the system.Integrate with core council systems.Use their knowledge of best practice to target key areas for delivering efficiency savings.Work with Midlothian staff in embedding EDMRS in at least two major services.Provide Midlothian with the expertise to roll the system out across the Council.Provide documentation covering: Technical Set-up/System manuals/process and workflow documents/Support processes.Suppliers wishing to receive a copy of the tender documents must e-mail john.quinn@midlothian.gov.uk no later than 17:00 pm on 25.11.2011.The closing date for return of tenders is 9.1.2012.