The Supply and Management of an Asset Management System.

Descriptions

County Durham and Darlington Fire and Rescue Service (CDDFRS) and North Yorkshire Fire and Rescue Service (NYFRS) have broadly similar requirements and are working collaboratively on a joint procurement to deliver an asset management package deployed as 2 separately hosted systems across both services. CDDFRS are hosting the procurement opportunity on behalf of NYFRS.The Authority is looking to appoint a third party to provide and continuously support an IT solution to electronically track assets; produce and record asset details, maintenance, tests, defects and whole life information for a variety of assets and be accessible to all staff.Each Service currently maintains data totalling approximately 40 000 records. This includes associated weekly, monthly, quarterly and annual test data. At present, the approximate al-location of this is: CDDFRS 16 000, NYFRS 23 000.Both Services operate systems of planned preventative maintenance and periodic testing (standard tests) on various assets owned by them.A range of asset information is recorded utilising various recording systems that can be broadly considered as:— Microsoft SharePoint system;— Microsoft Excel, Access and Word documents;— Paper based documents.The list above is not exhaustive and there may be other systems which the Services may wish to interface with in the future. Suppliers are required to identify and explain how their Asset Management System (AMS) can interface with other common IT platforms. The AMS specification is to be evaluated as part of the tender process, including information and plans with timescales identified as set out in ITT documentation. The contract opportunity includes a requirement; where appropriate, that during the provision and installation of the Asset Management System that the Tendering organisation works closely with the Authority's IT department and Contractors in delivering this requirement. Acceptance tests will be performed by both CDDFRS and NYFRS.