Venue Hire for exams

Descriptions

Cardiff University is looking into awarding contract for venue hire for exams. Venue has to be within Cardiff.

Specifications:

Event Overview

The ISCE exams will take place across two periods One in May and one in June.

Venue needs to be accessible for University day before to setup and day after for take down.

Venues must be available for full-day setup, overnight access, and exam delivery until at least 8pm and access from 7am in the morning.

Venue Requirements

We require flexible, secure, and well-equipped venues within the Cardiff area, ideally with proximity to public transport. Key requirements include:

Space & Layout

Exam room (could be split onto two floors but ideally no more than 3 floors/rooms) to accommodate:

Up to 72 PODs (3m x 3m each)

Examiner and actor briefing area (theatre style)

Reception and student briefing rooms

Separate rooms for:

Patients

Hijnx actors

Drama students

Admin/First Aid

Storage (lockable)

Prayer

Holding area for students post-exam

Facilities

Wi-Fi for approx. 120 devices

Ceiling height of at least 2.5m for POD builds

Lighting suitable for clinical simulation

Temperature control

Adjustable fire alarm testing times

Security: Lockable rooms overnight

Access: Evening setup and early morning entry (from 7am)

Parking: Free parking for approx. 100 cars

Catering: Working lunch/buffet or allowance for external catering

AV Equipment: Sound system, microphones, screens, and laptop connectivity

Furniture: Approx. 72 tables (varied sizes), 300 chairs

Trade access for POD installation (lift access if not ground floor)

Multiple entry/exit points for separate student and examiner flow

To express interest please email: rogalaa@cardiff.ac.uk.

Deadline for expression of interest: Monday 1st December 2025