Provision & Implementation of a SaaS Finance Management System

Descriptions

Newport City Council wishes to procure a fully integrated SaaS financial management system as a single administration module with a consistent look and feel where the successful contractor will host and maintain the servers, databases, and the code that makes up the application; patch upgrade and maintain the system; and provide cloned environments for test and training purposes., The SaaS financial management system must as a minimum have:, -fully integrated modules with full drill to details within and across modules, -self-service processes for users via multiple devices and portals for external customers to improve efficiency and increase automation, -intuitive and configurable dashboards, enquiries and reporting functionality to encourage and enhance user engagement, and it must also be able:, -to reduce/remove bespoke programming and reliance on IT, -to automate processes/functionality, improving efficiency and reducing manual requirements, -to meet HMRCs Making Tax Digital requirements, -provide archiving functionality without reliance on IT, -provide real time reporting for all data sources, for all data types and for all data levels plus drills to transactional data (across and between modules), -provide flexible, user driven Management reporting to meet in house and external government requirements i.e. RO's , RA's, -have integrated document scanning linked to automated functionalities, It is essential that the system has the following financial management modules and functionality as a minimum:, -General Ledger, -Full interactive and reportable Budgeting, planning, forecasting and monitoring module (BMFP) with extensive cohesive reporting capabilities and online analysis provided against multiple hierarchical structures, -Purchasing including a link to external marketplaces and the ability to provide a complete Procure to Pay Solution, -Accounts Payable e-invoicing and integrated invoice scanning for automated invoice processing and match to PO, -Accounts Receivables including Debt Management and Debt Recovery, -Payments & Bank Reconciliation, -Asset Management, -Supplier portal, -Transactional reporting tools, -OCR scanning solution