Asset Database

Descriptions

Cambridgeshire Fire and Rescue Service (CFRS) is currently conducting a soft market testing exercise in preparation for a future procurement of an Asset Management System.

The aim is to identify a centralised solution capable of managing CFRS's critical assets and infrastructure, including fleet, operational equipment, and hydrants.

Core Functional Requirements;

Any proposed Asset Management System must support the management of the following service areas:

- Fleet Management

(Vehicles, servicing schedules, defect reporting, cost tracking)

- Operational Equipment Management

(Personal Protective Equipment (PPE), Breathing Apparatus (BA) sets, radios, all operational equipment, servicing, and defect tracking)

- Hydrant Management

(Inspection, maintenance, water schemes, compliance monitoring, and mapping)

Desirable (Non-Essential) Capabilities;

- Property Asset Management

- ICT Asset Management

Minimum System Capabilities

The system must be able to deliver, at a minimum, the following functionalities:

- Centralised storage of all critical asset data

- Scheduling and management of routine and ad hoc maintenance/testing

- Defect reporting and escalation workflows based on urgency

- Automated alerts and reminders for servicing and inspections

- Integration with stock control and ordering systems

- Full asset history tracking (maintenance, testing, usage)

- Servicing and maintenance records

- Generation of compliance-ready reports

- Remote access via tablets or mobile devices with internet connectivity

- Multi-user access from any location

- Seamless integration with CFRS's existing Finance and Procurement systems

- Standard and custom reporting across all system data

- QR code compatibility for asset identification and lifecycle tracking

- User-friendly interface accessible via app or browser, supporting live data and mobile use

- Support for multiple stations, locations, and asset types

- Role-based access control, audit trails, data encryption, and single sign-on

- Cloud-based or hybrid deployment with high availability