Asset Management System

Descriptions

In line with our Digital Transformation Plan 2022 - 2026, CFB are currently soft market testing with a view to undertaking a procurement exercise for an Asset Management System.

Any Asset Management System proposed must be capable of the management of the following service areas:

Fleet Management

Operational Equipment Management

Property Asset Management

ICT Asset Management

Any system proposed must Initially achieve (but not limited to) the following:

- Storage of all vital asset information

- Planning scheduled maintenance and testing of assets to include ad hoc / daily testing

- Management of defects, including an escalation process for urgency

- Full integration with stock allocation linked to current stock and ordering systems

- History tracking of asset maintenance and testing

- Fully integrated electronic servicing / maintenance sheets

- Full electronic access via tablet from any location with internet access

- Access by multiple users at any time from any location

- Automatic assignment of work to a user / location in line with the scheduled maintenance plan

- Full integration with CFB's current Finance and Procurement system (Integra)

- Standard and ad hoc production of various reports against any/all data held within the system

- Compatibility with QR codes for asset identification

- A user-friendly interface, appropriate for various levels of user from Technician to Company Director.

Engagement

The Brigade would like to understand more from those suppliers that have knowledge and experience of delivering this type of requirement and in particular those organisations that can share successful implementation of Asset Management systems with other emergency services organisations. The Brigade is therefore inviting any organisation that may be interested in this possible procurement opportunity to a 'Market Engagement' event which will be held at the address below on dates to be agreed w/c 3rd November 2025 from 9.30am to 4.30pm. Cleveland Fire Brigade Training & Administration Hub Queens Meadow Business Park Hartlepool TS25 5TH On expressing their interest, suppliers will be allocated 1.5 hours with the project team to discuss this potential procurement opportunity as well as demonstrate their experience and capability. Interested parties should email lwoodall@clevelandfire.gov.uk with a preferred time slot of attendance. The closing date to express your interest in attending is 12pm on 24th October 2025. The event is a pre procurement engagement only, seeking to understand supplier capability. This does not commit Cleveland Fire Brigade to any future procurement exercise.