Asset validation and condition surveys

Descriptions

The ISO 55000 series of standards for asset management clearly defines the importance of asset management plans (AMP) as they provide the roadmap for achieving value from physical assets by optimising cost, risk and performance across the asset lifecycle. A single corporate asset register with robust systems and processes for maintaining the integrity and currency of data is fundamental to the management of assets and RBFRS' ability to take a strategic approach to planning and use of its estate. Notably, RBFRS does not currently have a Fixed Asset Register (FAR) that is central to the production of an AMP and to support achieving compliance with statutory obligations, management of risk, and delivery of value for money and quality.

One of the key findings from the recent NFCC estate survey identified that 1,777 (93%) of fire stations currently have a maintenance backlog, with 54% requiring 'significant maintenance,' such as for structural issues; outdated or failing systems; and roof replacements. 39% require 'minor' maintenance, such as for localised wear and tear, small leaks, cosmetic issues, or minor faults. Robust and accurate asset information can help to forecast the funding required to address the critical areas well in advance which can in turn significantly lower and reduce unnecessary risks and maintain sites to an optimal standard. Importantly, such asset data is an essential pre-requisite for setting the requirements for hard facilities management services contracts - not doing this adds considerable risk for RBFRS in terms of cost and compliance.

The Authority reviewed the NHS Shared Business Services - Building Safety and Fire Compliance - SBS10509 - framework Lot 3 Lifts - Maintenance, design and installation, to direct award the contract in line with the framework option.