Awarded
AV Support for Annual Conference
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Descriptions
Provision of AV support services and registration/event platforms for annual conference including: • Conference registration software, including the ability to take payments. • Online event platform • Support for delegates reporting difficulties with the platforms • Pre-production project management, including production build, rehearsals for hybrid sessions, and a production manager during and at the event. • Video and live streaming for hybrid sessions, meeting accessibility best practice, for example with live captioning and transcript • Large frame and banner: a branded backdrop and digital lectern for the main stage. • Background music for session starts, breaks, and potential awards. • Design phase (two rounds of revisions), including intro/outro slides, holding cards, and lower third graphics with speaker names for all presentations. Images for the digital lectern. • Timers for speakers and organisers, accessible via a laptop and comfort monitors. • Professional photography services for two days. • Power supply for 16 exhibitors. • Recording of all sessions and providing session recordings in mp4 format with proofed subtitle/caption files provided separately in .vtt or similar format • 10-16 TV screens for exhibitors, with setup and power provided.
Timeline
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Tender Regions
CPV Codes
79961000 - Photographic services
79952000 - Event services
Keywords
creative imaging
event production
event management
on-site shooting
event staging
event logistics
event services
celebration management
commercial photoshoots
lifestyle imagery
still image capture
location photography
visual storytelling
photographic assignments
editorial photography
professional camera work
live event planning
conference events
corporate event coordination
special event organisation
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