Awarded

AV Support for Annual Conference

Descriptions

Provision of AV support services and registration/event platforms for annual conference including: • Conference registration software, including the ability to take payments. • Online event platform • Support for delegates reporting difficulties with the platforms • Pre-production project management, including production build, rehearsals for hybrid sessions, and a production manager during and at the event. • Video and live streaming for hybrid sessions, meeting accessibility best practice, for example with live captioning and transcript • Large frame and banner: a branded backdrop and digital lectern for the main stage. • Background music for session starts, breaks, and potential awards. • Design phase (two rounds of revisions), including intro/outro slides, holding cards, and lower third graphics with speaker names for all presentations. Images for the digital lectern. • Timers for speakers and organisers, accessible via a laptop and comfort monitors. • Professional photography services for two days. • Power supply for 16 exhibitors. • Recording of all sessions and providing session recordings in mp4 format with proofed subtitle/caption files provided separately in .vtt or similar format • 10-16 TV screens for exhibitors, with setup and power provided.

Timeline

Published Date :

9th Apr 2025 6 months ago

Deadline :

24th Jan 2025 8 months ago

Tender Awarded :

1 Supplier

Awarded date :

N/A

Contract Start :

N/A

Contract End :

N/A

Tender Regions

North East North West Yorkshire and The Humber East Midlands West Midlands East of England London South East South West Scotland Wales Northern Ireland

CPV Codes

79961000 - Photographic services

79952000 - Event services

Keywords

event services

event management

corporate event coordination

live event planning

event logistics

special event organisation

celebration management

conference events

event staging

event production

still image capture

commercial photoshoots

location photography

editorial photography

lifestyle imagery

creative imaging

professional camera work

on-site shooting

visual storytelling

photographic assignments

Tender Lot Details

2 Tender Lots

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Workflows

Status :

Awarded

Procedure :

N/A

Suitable for SME :

Yes

Nationwide :

Assign to :

Tender Progress :

Details

Notice Type :

CONTRACT

Tender Identifier :

IT-378-246-T: 2024 - 001

Tenderbase ID :

310724019

Low Value :

£100K

High Value :

£1000K

Buyer Information

Name :

HEALTH DATA RESEARCH UK

Address :

Liverpool Merseyside , Merseyside , L13 0BQ

Website :

N/A

Procurement contact

Name :

Tina Smith

Phone :

0151 252 3243

Email :

tina.smith@shared-ed.ac.uk

Possible Competitors

1 Possible Competitors