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British Museum Environmental Monitoring System
Descriptions
The British Museum (the Museum) uses an Environmental Monitoring System (EMS) to monitor environmental conditions that have the potential to damage the collection (including temperature, relative humidity, luminescence, and UV). This covers all sites where the collection is stored and exhibited, both on the Museum's estate (three UK locations) and offsite (e.g. in transit).
As the Museum's current EMS is approaching the end of its support period for the heritage sector, the Museum is looking to introduce a new EMS.
An effective EMS is needed to comply with the UK's museum accreditation scheme and to align with the Museum's collection preservation policies. The EMS consists of both hardware and software. Currently, sensors capture and transmit environmental monitoring information to receivers, which subsequently upload this information to on-premises data storage. This information can then be remotely accessed and managed using the EMS software.
The Museum is seeking to understand the ability of suppliers to deliver a solution that provides this critical environmental monitoring capability, whilst minimising operational disruption. The future EMS solution shall provide wireless hardware for capturing environmental monitoring data, infrastructure to upload and store this data, and software to view and manage this data.
The selected supplier will be required to assist with the transfer of information from existing databases during the implementation process, provide training, and supply comprehensive documentation to ensure seamless system and process migration.
A fuller description of requirements can be obtained from the contact details provided in the engagement process description provided below.
Engagement
The purpose of this Preliminary Market Engagement (PME) exercise is to understand the market's capacity to deliver the options being considered for the replacement of the BM's EMS. We ask that interested suppliers complete a questionnaire confirming functionalities included in their offerings (both functional and non-functional) as well a high-level pricing. The information received may be used to inform the options appraisal, budgeting and to shape the final specifications and requirements ready for the active tender phase of this procurement. If you would like to receive the RFI Pack, please send your main contact details, including your name, email address, and phone number to ems@britishmuseum.org. We will send you a copy of the questionnaire along with details instructions from this address. Any correspondence relating to the PME including requests for clarification will be managed via the ems@britishmuseum.org email address, we ask that you do not contact the BM with respect to this PME exercise by any other method. The BM may at its discretion choose to contact specific respondents to further discuss elements of their questionnaire responses. These discussions might include emails, phone calls, or in-person/online meetings to seek further information. By participating in this PME, suppliers should be aware that there is no guarantee they will be shortlisted for any subsequent procurement process which will be conducted in compliance with The Procurement Act 2023. The BM may at its discretion choose to award the contract via a framework, rather than an Open or Competitive Flexible Procedure, in which case only those suppliers appointed to the selected framework will be able to participate.
Timeline
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Tender Regions
CPV Codes
92521200 - Preservation services of exhibits and specimens
38931000 - Temperature humidity testers
90711500 - Environmental monitoring other than for construction
Keywords
collection care
humidity testers
specimen restoration
environmental sensors
ecological surveillance
historic building repair
biodiversity monitoring
dew point testers
thermal stress analysis
artifact conservation
field data collection
conditioning cabinets
pollutant tracking
compliance monitoring
climate simulators
archival preservation
soil testing programs
environmental chambers
temperature testers
climatic test equipment
environmental trend analysis
ecosystem health monitoring
air and water quality monitoring
vintage structure preservation
heritage architecture maintenance
museum-grade preservation
non-construction environmental sampling
conservation lab treatment
architectural facade restoration
period structure conservation
object stabilization services
exhibit preventive conservation
Tender Lot Details & Award Criteria
1 Tender Lots
Workflows
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