Catering purchasing service, (including a products management system)

Descriptions

Catering purchasing service (including a products management system) that will operate in all of the University's catering and bar outlets, including (where required) those of its subsidiary and trading companies.

Engagement process description
The University of York has issued a market engagement questionnaire to seek feedback from the Catering Purchasing Service and Catering Products Management system market to help it to shape its strategy prior to advertising its tender.

The questionnaire can be accessed through the In-tend e-procurement portal on the following link (https://in-tendhost.co.uk/york/aspx/Home) until 17:00 Monday 25th August 2025.

The aim of this Preliminary Market Engagement (PME) is twofold, firstly to notify the market of the University's requirements, and for the University to obtain detailed feedback from potential suppliers who can deliver the requirements to the University.

The University intends to utilise the information collected from this engagement questionnaire to develop a procurement strategy to take to market to procure and secure a supplier to meet its requirements. It is hoped that shaping and refining the procurement strategy will result in an awareness of the University's requirements within the marketplace, and that early engagement with suppliers will enable the University to achieve its objectives. This engagement process shall therefore be of benefit to both the University and potential bidders.

This document asks questions on areas where the University is keen to receive feedback. These are not considered exhaustive, and respondents are invited to raise other areas they believe are relevant.

Parties wishing to take part in this engagement process are asked to complete the questionnaire and return by upload to the In-tend e-procurement portal (https://in-tendhost.co.uk/york/aspx/Home) by 17:00 Monday 25th August 2025.