Awarded
Finance System Cloud Migration
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Descriptions
In October 2023, Unit4 announced the end-of-life for on-premise support with effect from 31 December 2024 for all its customers globally as part of its Software as a Service [SAAS] product strategy. The December 2024 deadline was extended for the University until December 2025 at which point we are required to commit to upgrade and migrate to a fully cloud-based solution by December 2026 or purchase a new ERP/Finance system.
The Unit4 software is core to the financial operations of the University having been originally procured in 1999. It is fully embedded throughout the organisational infrastructure for the management and operation of the University's finances and is currently supported on premise. The announcement to end on-premise support from Unit 4 was completely unforeseeable by the University and as a consequence of this the University does not have enough time to fully procure a brand-new ERP/Finance System and undertake a fully competitive procurement process, test and implement new software from an alternative provider and train the workforce in the timeframes outlined by Unit 4. Changing providers in this timeframe would cause the University immense technical difficulties, introduce new complexities and have additional financial implications.
It is the University's opinion therefore that a direct award to Unit4 is compliant with the Procurement Act 2023 as outlined in section 41 (5) (d). The justifications for this, are twofold
1) technical difficulties as outlined in Schedule 5 section 7b
2) extreme and unavoidable urgency as outlined in Schedule 5 section 13
Timeline
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Tender Regions
CPV Codes
48443000 - Accounting software package
48444000 - Accounting system
48441000 - Financial analysis software package
48442000 - Financial systems software package
Keywords
invoicing system
audit trail system
valuation model software
account aggregation tool
risk sensitivity tool
cost-benefit evaluator
loan origination system
trend analysis program
accounts payable manager
financial KPI dashboard
expense management tool
core banking system
forecasting simulator
fund transfer engine
balance checking module
audit-ready ledger
compliance ledger system
fixed asset register
chart of accounts tool
fiscal period management
financial ledger manager
VAT return generator
scenario planning tool
journal entry software
profitability calculator
bookkeeping engine
tax reporting suite
anti-fraud analytics
multi-currency ledger
investment return analyzer
compliance reporting engine
payroll integration module
interest calculation module
treasury management software
payment processing platform
accrual accounting software
journal posting interface
financial transaction hub
break-even analysis engine
multi-currency accounting suite
Tender Lot Details & Award Criteria
1 Tender Lots
Workflows
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