Floral Planting & Maintenance Contract 2026-2028

Descriptions

1. Summary
Seaton Valley Community Council (SVCC) invites bids from suitably experienced horticultural contractors for the supply, installation and maintenance of floral planting schemes across the five villages of Seaton Delaval, Seghill, Seaton Sluice, New Hartley and Holywell.

The contract supports the Council's strategic transition from annual bedding to sustainable perennial planting, together with wildflower areas and enhanced biodiversity.

2. Contract Term
1 April 2026 to 31 March 2028
Optional extension: Up to 24 months (performance-dependent, not guaranteed)

3. Estimated Value
Estimated combined value for 2026-28: £100,000-£120,000.
Non-binding expectation for Year 1: £50,000-£60,000.

4. Scope of Services
Full details provided in the Specification and FAQs.

Bidders may tender for the full contract or for any of the sub-lots outlined. Approximate quantities and descriptive locations are detailed in the Specification.

5. Evaluation Criteria
Full detail s in Specification and Evaluation and Criteria Weightings.

Bids will be evaluated on:
• Price - 40%
• Quality of Plants, Materials and Method - 20%
• Environmental Sustainability - 12%
• Design Approach - 10%
• Experience and Capability - 8%
• Maintenance Methodology - 5%
• Communication and Contract Management - 3%
• Safety and Compliance - 2%

6. Key Dates
Tender published No later than 15 Dec 2025
Clarifications close 17 Jan 2026 (12:00 noon)
Clarification responses issued 22 Jan
Submission deadline 27 Jan (12:00 noon)
Officer validation 28-31 Jan
F&GP evaluation 12 Feb
Full Council decision 11 March
Award letters 16 March
Mobilisation By 31 March
Contract start 1 April

7. How to Apply
Tenderers must submit:
• Completed Submission Form (template provided)
• Supporting documents as requested

Email queries and submissions to:
admin@seatonvalleycommunitycouncil.gov.uk