Open Closing in a 18 days
High Volume Offsite Print (HVOP)
Descriptions
This notice is published in accordance with the Procurement Act 2023. It should not be interpreted as a guarantee of any future procurement opportunity, nor as confirmation of the approach outlined herein. The purpose of this Notice is: a) For MoJ to engage the market and provide an initial brief as to our future requirement and direction of travel, for the provision of High-Volume Offsite Printing. b) For MoJ to ask questions pertinent to our strategy and stage of the project and elicit useful information and answers from market experts. This will be conducted through a Request for Information (RFI) exercise. The MoJ is a diverse organisation providing services and regulation for the broader criminal justice system in the UK. As well as the core of MoJ Headquarters, it also includes His Majesty’s Courts and Tribunals Service (HMCTS), His Majesty’s Prisons and Probation Service (HMPPS), the Office of the Public Guardian (OPG), the Legal Advice Agency (LAA), Arm’s Length Bodies (ALBs) and others. A full list of the MoJ’s services and organisations can be found on the gov.uk website, here: https://www.gov.uk/government/organisations/ministry-of-justice/about In total, there are approximately 90,000+ users across the organisations, located all across the country and in approximately 1000+ different buildings. These include headquarters, HMCTS offices, courts, probation offices, prisons, and specialist print centres. All of these users require printing services in a variety of ways and against a number of use cases. The MoJ is looking to procure its next generation of print services. The Future Print Services team has refined the services it requires into two main categories: a) Office Print b) High Volume Offsite Printing (HVOP) We are separately exploring an opportunity for Office Print. This Notice relates specifically to the HVOP service. The requirement is for a Hybrid Mail solution operating out of a dedicated, secure document production centre located off-site. Files and documents will be submitted through either an integration with an MoJ line-of-business application, or via a dedicated portal provided by the supplier. The documents must then be printed, packed and dispatched directly to the intended recipient. Additionally, there is an option to validate postcodes prior to dispatch, ensuring that items with invalid postcodes are not sent. The service includes all components of the delivery including the cost of the postage to the ultimate recipient. The intended timescale for the RFI is February 2026. Further details on how to participate and access the RFI documents can be found in the Engagement section of this Notice. The procurement process is expected to commence June/July 2026 (exact timing to be confirmed). The MoJ is currently evaluating whether to utilise an existing framework agreement (under the 2015 or 2023 Procurement Act regulations) or to proceed with a new tender. This decision will follow a comprehensive review of market conditions and internal requirements. Please note that the details outlined in this notice are subject to change as the MoJ continues to develop its procurement strategy. Please also note that the estimated value of this procurement is a high level estimate at an early stage of the process, inclusive of optimism bias contingency. It should not be taken as a guarantee for actual expenditure under any future contract.
Engagement
The RFI is being conducted through the MoJ e-sourcing portal (Jaggaer) and all communications between MoJ and Suppliers during this RFI process must strictly be made using the MoJ e-sourcing portal. Suppliers interested in participating should register at: https://ministryofjusticecommercial.bravosolution.co.uk/web/login.html For assistance with the e-sourcing registration process only, please contact the central support team: Telephone: 0845 0100 132 Email: esourcing@justice.gov.uk Suppliers should email CommercialDandTSupplierInbox@justice.gov.uk to confirm registration on the e-sourcing portal and to express interest in participating in the RFI. The email must include the following details: a) Email Subject: MoJ HVOP RFI – Expression of Interest b) Your Organisation Name c) E-sourcing Portal Account Details: Organisation name, account holder name, and email address On receipt of the email Suppliers will then be invited to the RFI event within the e-sourcing portal, where they will be able to access the RFI documentation and submit their completed responses directly through the portal.
Timeline
Published Date :
Deadline :
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Tender Regions
CPV Codes
30131000 - Mailroom equipment
48780000 - System, storage and content management software package
48000000 - Software package and information systems
48310000 - Document creation software package
64216120 - Electronic mail services
79571000 - Mailing services
72512000 - Document management services
48313000 - Optical-character-recognition (OCR) software package
30132100 - Mail-sorting equipment
72212311 - Document management software development services
79823000 - Printing and delivery services
48500000 - Communication and multimedia software package
48328000 - Image-processing software package
64112000 - Postal services related to letters
48210000 - Networking software package
64110000 - Postal services
64100000 - Post and courier services
42991200 - Printing machinery
79820000 - Services related to printing
48329000 - Imaging and archiving system
48920000 - Office automation software package
48214000 - Network operating system software package
30133000 - Mailing equipment
79900000 - Miscellaneous business and business-related services
48223000 - Electronic mail software package
48613000 - Electronic data management (EDM)
72412000 - Electronic mail service provider
72212780 - System, storage and content management software development services
60161000 - Parcel transport services
48213000 - Operating system enhancement software package
79824000 - Printing and distribution services
48219000 - Miscellaneous networking software package
79811000 - Digital printing services
48781000 - System management software package
48100000 - Industry specific software package
48311100 - Document management system
79821000 - Print finishing services
79800000 - Printing and related services
48311000 - Document management software package
79810000 - Printing services
79999100 - Scanning services
64000000 - Postal and telecommunications services
48782000 - Storage management software package
79520000 - Reprographic services
79570000 - Mailing-list compilation and mailing services
48320000 - Drawing and imaging software package
48211000 - Platform interconnectivity software package
Keywords
trimming
color copying
print assembly
webmail hosting
print-on-demand
digital print
image conversion
SMTP hosting
courier mailing
document binding
mailing services
mail handling
office support
metadata tagging
postal sorter
lamination
file indexing
print dispatch
secure printing
scan management
book printing
letter opener
bulk scanning
middleware
flyer delivery
print production
DMS integration
IT asset monitor
DMS solution
offset machines
digital printing
sorting conveyor
archiving tools
postal meter
mailbander
archival tagging
glue binding
offset printing
colour printing
print runs
print finishing
image capture
cutting services
mail cart
print logistics
POP3/IMAP client
mail diverter
envelope sorter
server OS suite
binding services
mailroom sorter
metadata manager
postal logistics
grammar checker
OCR engine
saddle stitching
IT systems
parcel mailing
postage meter
press equipment
texture creation tool
brochure printing
kernel module manager
content versioning
mail campaign services
industrial printers
variable data printing
paperless office system
postal courier provision
standard letter post
raw image interpreter
image versioning tool
reprographic services
document reproduction
bulk mail sorting
document scanning
pattern fill tool
print run distribution
SAN/NAS controller
print distribution
resource monitoring tool
letter sorting operation
word processing tools
large-format printing
version control manager
enterprise file handling
digital document output
copy disbursement
image segmentation tool
audit trail recorder
digital content manager
letter post provision
letter mail logistics
email service provider
email composition tool
text editing software
system patch utilities
mail-out printing
workflow-enabled DMS
dispatch services
blueprint reproduction
tracked parcel service
access permissions
data tiering software
message delivery network
layer-based editing
rich media editor
digital signature tool
bulk mailing services
batch ingestion system
system bridge tools
misc business services
finishing house services
access control module
writing interface
color calibration engine
version control software
mail merge services
RAID control software
mail system hosting
commercial printing
batch image converter
postal licence services
digital printing presses
SMTP service provider
retrieval query system
records retention module
address list management
document preparation
electronic archive
document indexing tool
communications delivery
PDF to text utility
metadata tagging engine
custom print services
tiered storage optimizer
bulk mail processor
edge detection software
email gateway management
networking software
spam filtering engine
contact book manager
task automation suite
domestic letter dispatch
bulk email delivery
electronic filing system
post room machine
letter courier service
audit trail modules
enterprise collaboration
business email solutions
printing services
citation management tool
text-scanning software
access control interface
image synthesis tool
digital archiving
user account manager
LAN/WAN application
system alert engine
metadata-driven DMS
binding & trimming
packaged applications
workflow automation
secure mail hosting
media sharing client
direct mail printing
SMTP sender module
print finishing services
catalog distribution
treated-letter service
copy centre operations
web-to-print services
postal delivery services
MIME attachment handler
corporate email hosting
brochure distribution
digital signage tool
mailroom operations
secure document library
managed mailbox provider
printing machines
document duplication
form automation suite
small package shipment
courier logistics chain
image indexing software
email storage services
TIFF/PDF archiver
workflow routing engine
business facilitation
bulk mail delivery
document printing
paper digitisation
illustration software
bulk mail handler
enhancement pipeline
on-demand digital print
on-demand printing
digital painting suite
document finishing
postal parcel handling
document indexing engine
parcel delivery service
OS enhancement software
records management suite
digital reprography
system event logger
office macro automation
domestic mail delivery
document management
envelope courier rounds
direct mail logistics
postal routing operation
parcel sorting transport
metadata indexing logic
courier parcel dispatch
express mail forwarding
printing consultancy
filter application suite
file lifecycle tracker
archival storage manager
operational services
photo retouch editor
digital solutions
office text suite
enterprise software
network OS software
letter and data dispatch
digital record organizer
access permission tool
metadata indexing
application software
page layout application
mail handling system
brush engine software
distributed printing
form text recognizer
document conversion
mailbag distribution
high-resolution scanning
network storage handler
stamp-required delivery
mail service facility
backup scheduling tool
email domain service
content encoding suite
mail distribution
color correction suite
print enhancement
postage labeling unit
secure email system
digital press services
telecom mail linkage
driver extension tools
network tools suite
disk array manager
template-based writing
mail client platform
network protocol tools
mailbox synchronization software
national mail distribution
digital printing services
automated document routing
correspondence and data routing
mass mailing infrastructure
integration layer application
postal distribution planning
parcel and letter delivery
archival retrieval services
commercial document printing
customer delivery solutions
email-management interface
long-term preservation platform
automated document capture
metadata management services
spreadsheet automation tool
same-day courier dispatch
specialised enterprise software
postal-telecom network services
miscellaneous corporate services
regulated records management
general network utility application
print production machinery
corporate email offerings
email server provisioning
document formatting software
backup integration module
storage virtualization engine
letter and package transport
postal communication services
tailored industry IT solution
compliance document storage
enterprise document platform
character extraction software
audio-video integration software
document digitization system
snapshot scheduler utility
miscellaneous networking software
content indexing software
industry-specific software
document encryption workflows
software package and information systems
e commerce package service
content lifecycle modules
connectivity services software
network administration OS
multi-language OCR system
mailing database handling
transactional email setup
template-driven document system
process control dashboard
postal-telephony integration
anti-aliasing drawing app
printing and distribution services
mail and telecom infrastructure
performance tuning utility
general corporate support
office productivity suite
permissioned data storage
audit-friendly document tracker
record versioning control
interactive media platform
mail and telecom provision
postal courier operations
messaging platform services
scanning & printing services
scalable document infrastructure
domain controller software
system configuration suite
configuration compliance checker
system storage API integration
time-critical delivery service
express parcel forwarding
storage performance monitor
document lifecycle manager
document lifecycle automation
invoice data capture tool
storage provisioning tool
mailing list compilation services
printing and delivery services
information lifecycle control
document finishing operations
envelope delivery service
overnight parcel logistics
content versioning systems
content sync across platforms
scanned documents converter
digital colour production
data classification routines
bulk distribution services
document digitization software
capacity monitoring system
enterprise content management
short-run digital printing
ad hoc business assistance
non-specialized business services
vertical market application
histogram adjustment tool
storage orchestration programming
storage pool optimization
morphological operation software
professional service diversity
structured filing systems
access authorization protocols
email distribution network
enterprise storage manager
structured document editor
broadcast content creator
registered letter tracking
point-to-point mail delivery
message threading interface
door to door parcel delivery
presentation automation system
patch deployment software
international letter handling
office integration toolkit
platform interconnectivity software
registered letter handling
distortion correction module
multimedia presentation suite
calendar-integrated email system
cross-format media converter
handwriting recognition tool
printed materials distribution
document archiving software
streaming communication tool
assorted network operations software
document delivery services
collaborative document portal
document repository system
document workflow software
digital document repository
Tender Lot Details & Award Criteria
1 Tender Lots
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