Closed
Integrated Project Management Information System (PMIS) Preliminary Market Engagement
Descriptions
Ulster University has been using Microsoft's Project Online (POL) system since 2019. Following Microsoft's recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for alternative solutions from potential service providers in the marketplace to deliver the following aims:
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- Establish a "single source of truth" for all project data.
- Standardise templates, reports, and processes.
- Future Capability to integrate with our financial systems. The new system should be the source of truth for project-level financials.
- Be scalable, secure, and future proof.
- Support strategic, executive, and operational reporting levels.
- Usability of the system is considered key.
- Migrate the current POL data and system to the future system.
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We are seeking options available to the University currently available in the market to include:
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- Strategic alignment, prioritisation and what-if analysis;
- Portfolio, programme and project management;
- Project planning, management, and execution;
- Task management;
- Financial management;
- Reporting and analytics;
- Benefits management;
- Risk and issue management;
- Change request management;
- Dependency management;
- POL Migration process; and
- Intuitive User Experience and Interface.
Engagement
The Preliminary Market Engagement for this requirement has now been concluded. A Request for Information (RFI) was issued on eSourcingNI on 26-Sep-25 under Project Code: Project_28878 / RFI Ref: PQQ_4683 which closed on 10-Oct-25. 10 completed PME responses were received and the University opted to not follow up with any further engagement meetings / demonstrations due to sufficient information received from respondents following a short clarification period. F01: Prior information notice (prior information only) Notice identifier: 2025/S 000-060231 Procurement identifier (OCID): ocds-h6vhtk-05a369 The University initially believed this procurement was going to be below threshold but following indicative costs received in PME responses, we now believe this will be above threshold hence why this PME notice is retrospective. It is anticipated that the resulting tender competition will be published via eTendersNI under CFT ID 6282386 in early 2026, however this is subject to change along with estimated tender publication date and contract start & end dates stated in this PME notice.
Timeline
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Tender Regions
CPV Codes
72000000 - IT services: consulting, software development, Internet and support
72263000 - Software implementation services
72268000 - Software supply services
Keywords
IT consulting
software sales
web services
network support
rollout planning
cloud services
IT outsourcing
software development
cybersecurity support
IT application supply
application maintenance
feature enablement setup
deployment scripting
software distribution
help desk services
digital transformation
technical support
licensed software supply
off-the-shelf software
system integration
software customization
software licensing
IT infrastructure management
packaged software delivery
post-install configuration
change management assistance
commercial software solutions
enterprise software provision
integration with existing systems
implementation success tracking
digital software products
Tender Lot Details & Award Criteria
1 Tender Lots
Workflows
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