Closed
Procurement of a Cultural Operator for the redevelopment and operation of the Clair Hall Site in Perrymount Road Haywards Heath
Descriptions
Mid Sussex District Council wish to appoint a Cultural Operator to enter into a collaboration agreement for the redevelopment and potential operation of a new cultural facility.
The former Clair Hall site has development potential, and the contracting authority's objective is to ultimately develop a new cultural facility (yet to be constructed) on part of the site, with the remaining area to be redeveloped for other uses. This follows the decision by the Council's Cabinet on 8th March 2025 to proceed with the recommendation that "the Clair Hall site be regenerated by way of a mixed-use development to provide a new cultural facility, funded through the land value".
On that basis, the contracting authority is seeking to appoint a cultural operator to support the contracting authority during the design and development period (and procurement of a developer to deliver the "warm shell" of the cultural facility) with a view to ultimately leasing and operating the cultural facility.
The 'total value (estimate; inclusive of VAT)' stated in this notice is an estimate based on market information and industry standards with an assumption of £1.5m turnover and 100,000 ticket sales per annum over an estimated lease period of 15 years.
The 'total value (estimate; exclusive of VAT)' stated in this notice has been calculated by removing VAT valued at 20% from the previous figure.
The engagement was carried out before this notice was published.
Engagement
In 2023 the contracting authority engaged advisers to undertake a comprehensive market engagement exercise. They sought to engage widely, including with sector analysts and national bodies, to test the resilience and status of the cultural operator sector. They established the level of interest in the site and the key parameters for a cultural facility. Report findings recommended a multi-purpose facility anchored by an independent cinema. To further build on the work undertaken in 2023, further market testing was carried out with industry specialists and arts and cinema operators. A brochure was developed which was sent out to 24 operators/firms in the industry, made up of a mix of multi-art form/industry specialists, industry bodies and cinema operators, ranging from premium operators through to small independent operators. The brochure was used to provide context and to help facilitate more detailed follow-up conversations with the specialists and operators. The brochure's purpose and the responses received (plus conversations held) were used to help develop the contracting authority's requirements and approach to the procurement (including the procedure and likely conditions for participating and award of a contract), identify suppliers able to meet the requirements of the contracting authority, identify likely contractual terms, and establish market knowledge of and interest in the opportunity. The findings of the market testing have informed the contracting authority's subsequent decisions. Steps were taken and will continue to be taken to ensure that suppliers engaged in this market testing are not put at an unfair advantage in any competition in relation to a contract award to be carried out. It is the contracting authority's intention to publish a tender mid-June 2025.
Timeline
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Keywords
library services
museum operations
hospitality venues
tourism experiences
operating room scheduler
recreational structures
cultural heritage tours
sterile supply manager
OR equipment tracker
cultural centre building
anesthesia scheduling
sports training services
OR turnaround timer
entertainment venue construction
hotel and restaurant build
lodging facility erection
procedure logging software
tourism related construction
theatre utilization analytics
cultural event organisation
community recreation programmes
leisure/sports/cultural building work
hospitality infrastructure
surgical team coordination tool
surgical inventory system
stadium facility management
surgery checklist interface
sports complex construction
leisure center activities
Tender Lot Details & Award Criteria
1 Tender Lots
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