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Provision of a Human Resource System & Duties Management System
Descriptions
You are invited to tender for the provision of a Human Resources (HR) System and Duties Management System to Warwickshire Police.
The requirement will be tendered in the following lots:
Lot 1 - HR System including:
o Human Resources Management and Training Administration (core requirements).
o Case Management, Performance Management, and Recruitment (optional).
Lot 2 - Duties Management System - A system which holds working hours and shift patterns for our officers and staff encompassing shift planning, rostering, managing minimum staffing levels, and leave requests.
Important Note: For Lot 2 bidders must be able to deliver the solution directly and not through a partner. It is a condition of participation for Lot 2 that suppliers have a developed Duties Management System which is operating in a policing environment.
We are following a competitive flexible procedure comprising of the following stages:
Stage 1 - Participation & Tender
Stage 2 - Demonstrations & BAFO
Stage 3 - Contract Award
This tender falls above the relevant threshold, therefore, is inside The Procurement Act 2023.
The contract shall be for an initial period which includes the implementation period plus 5-year(s) licence, support & maintenance (from system go live) with an option to extend for up to a further 3 x 12-month periods. The contract dates and extension dates provided in this notice are for guidance only based upon estimated timescales of an implementation period February 2026 to July 2027 with an anticipated Go live of systems 01 August 2027.
Estimated contract value ranges are as follows:
Lot 1 - £900K to £1.5 million (excluding VAT) including one off implementation costs plus options
Lot 2 - £800K to £1.25 million (excluding VAT) including one off implementation costs
Costs are estimated and may be subject to change depending on the type of solution and licensing terms selected.
All expressions of interest should be made via the Warwickshire Police In-tend tendering portal accessible via the In-tend Bluelight Hub: https://sell2.in-tend.co.uk/blpd/home.
You can view the tender details via the `Tenders` tab. However to view the procurement documents you must register/ log in. To register please go to the `Portals` section and select Warwickshire Police to get to our tender portal. If you are already registered, simply log in and go the `Tenders` section to access the tender and the documents.
Link to Supplier Guide for the In-tend Bluelight hub https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf
Please note that if you previously expressed interest in the Preliminary Market Engagement exercise, you must register separately for this tender exercise on In-tend.
Any questions relating to this procurement procedure must be made via the Correspondence function on the In-tend portal.
Timeline
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Tender Regions
CPV Codes
48000000 - Software package and information systems
72261000 - Software support services
48450000 - Time accounting or human resources software package
72263000 - Software implementation services
48100000 - Industry specific software package
72268000 - Software supply services
Keywords
software package and information systems
application software
IT systems
enterprise software
packaged applications
digital solutions
industry-specific software
vertical market application
specialised enterprise software
tailored industry IT solution
timesheet tracker
attendance recording tool
leave management system
workforce scheduling module
overtime calculation engine
resource utilization dashboard
shift scheduling app
employee time audit tool
payroll period integration
labor cost analyzer
software troubleshooting
version patching services
user inquiry handling
bug ticket processing
license management support
feature request coordination
long-term software upkeep
SLA management
deployment scripting
integration with existing systems
post-install configuration
rollout planning
change management assistance
implementation success tracking
feature enablement setup
software distribution
licensed software supply
packaged software delivery
enterprise software provision
off-the-shelf software
software licensing
commercial software solutions
software sales
IT application supply
digital software products
Tender Lot Details
2 Tender Lots
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Possible Competitors
1 Possible Competitors
