Open Closing in a 22 days
Provision of Integrated HR & Payroll System
Descriptions
The Academies for Character and Excellence is a growing primary school Multi-Academy Trust currently comprising 20 schools, with anticipated growth to 25 schools during the tender period with future further growth anticipated in coming years. The Trust is undertaking pre-market engagement to inform a forthcoming procurement for an integrated HR and Payroll solution, including the delivery of a fully outsourced payroll service. The Trust is seeking a modern, cloud-based platform to support the full employee lifecycle, providing a single, secure source of workforce data across the Trust. Core requirements are expected to include employee records management, recruitment and onboarding, contract and position management, absence and leave management, HR reporting, DfE Workforce Census, employee self-service and integration with payroll processing. A key objective of this procurement is to secure a provider with demonstrable payroll expertise within the education sector, delivering a resilient, accurate, and compliant outsourced payroll service. This is expected to include monthly payroll processing, statutory and year-end submissions, pensions administration, handling of complex pay arrangements, and appropriate support services for payroll and HR queries. The Trust places strong emphasis on service quality, continuity, and sector knowledge and expertise, not solely the provision of software. The Trust currently uses Bromcom as its Management Information System and would welcome engagement with suppliers whose HR and payroll solutions can integrate effectively with this platform. Seamless integration between HR and payroll is a priority, alongside improved access to payroll data, enhanced reporting capability, and reduced reliance on manual processes. Scalability, data security, and automation will be key considerations to support the Trust’s ongoing growth. The contract start date will be between September and November 2026
Engagement
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101607&TID=100106841&B= This pre-market engagement is intended to inform the Trust’s detailed specification and procurement strategy, and the Trust welcomes dialogue with interested suppliers to help shape a future tender that delivers a robust, education-focused HR and payroll solution. Suppliers will be offered a 1-hour slot on the 11th or 12th of February for a brief meeting/demo focussed on specific areas of enquiry which will be provided in advance. If you wish to book in a slot, please message the request through the tendering portal EU Supply with your email address with your preferred date and time for the 11th or 12th February. Slots will be allocated on a first come first serve basis. Once all slots are booked out we will have to respectfully decline any further requests. However all information from these meetings will be shared within the tender pack, where it has been deemed as not commercially sensitive.
Timeline
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Tender Regions
CPV Codes
79631000 - Personnel and payroll services
48450000 - Time accounting or human resources software package
79211110 - Payroll management services
Keywords
payslip issuance
wage calculation
HR-payroll outsourcing
salary processing
employee time audit tool
leave management system
timesheet tracker
compensation processing
payroll administration
wage record keeping
employee pay services
salary administration
payroll tax deductions
payroll management
payroll compliance
shift scheduling app
labor cost analyzer
resource utilization dashboard
workforce scheduling module
personnel payroll management
payroll period integration
attendance recording tool
payroll processing services
employee payment services
overtime calculation engine
Tender Lot Details & Award Criteria
1 Tender Lots
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