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Southampton District Christmas Lights
Descriptions
This procurement seeks a single provider to deliver safe, reliable and energy efficient festive lighting across seven Southampton district centres within a fixed annual budget. The aim is to provide a coherent and durable scheme that supports local centres, prioritises public safety, reduces electricity use, maximises reuse of assets and adapts to changing site and infrastructure constraints. Success relies on timely installation, consistent operation, robust maintenance and fault response, full compliance with technical and PFI requirements, and clear reporting. The council expects outcomes that maintain visual quality, minimise environmental impact and support smooth delivery over the full contract term, efficient festive lighting across seven Southampton district centres within a fixed annual budget. The current spend for festive lighting is a fixed £60,000 per year for a fully managed service covering design, installation, maintenance, removal and storage across seven district centres, with electricity paid separately by the council.
Engagement
Southampton City Council "The Council" or "SCC" is seeking a contractor for the supply, design, installation, maintenance/repairs and removal or Christmas lighting displays during the festive period across seven (7) districts across the city. The contract is to run for an initial 3 years, with the potential to run for a maximum of 5 total years with 2x 12 month extension options. As part of the tender requirements, SCC requires all bidding organisations (and any proposed sub-contractor) operating within the highway electrical sector to be registered to the Highway Electrical Registration Scheme (HERS), or equivalent, as the scheme works to ensure that all organisations operating within the sector are fully compliant with NHSS8. The budget is fixed at a maximum of £60,000 per annum and the price evaluation will be evaluated against this fixed annual figure. The tender is expected to be weighted at: - Quality: 60% - Price: 40% With the following Method Statement Questions (MSQ) 1. Maintenance, Inspections & Call-outs - 15% 2. Design Approach & Visual Quality - 15% 3. Energy Efficiency & Electricity Management - 10% 4. Technical & Safety Approach - 10% 5. Delivery & Programme - 5% 6. Social Value Offering & Delivery - 5% Note: These weightings and MSQs are open to being changed at the Council's discretion, at any time, in the lead up to tender publication. Information on how to register to our e-tendering portal, Proactis, can be found at the following link https://www.southampton.gov.uk/business-licensing/supply-council/supply-portal-instructions/ Please contact jack.martin@southampton.gov.uk for any queries you may have regarding this upcoming tender
Timeline
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Tender Regions
CPV Codes
42131300 - Christmas trees and other assemblies of valves
31527260 - Lighting systems
51000000 - Installation services (except software)
31522000 - Christmas tree lights
Keywords
lighting network
on-site assembly
wellhead tree
production tree
Christmas lights
tree lighting
valve assembly
petroleum valve manifold
oil-well valve system
equipment alignment
drilling valve cluster
Christmas tree valve
holiday light strand
mechanical anchor setup
control panel setup
outdoor lighting setup
hardware commissioning
fixture installation
non-software integration
festive string lights
manifold assembly
shell tree assembly
LED Christmas lighting
subsea tree assembly
structural bracket installation
piping system installation
architectural lighting system
lighting fixture mounting
integrated lighting system
Tender Lot Details & Award Criteria
1 Tender Lots
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