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Star Academies - Multifunctional Devices (MFDs) and Associated Products, Services and Support
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Descriptions
Star Academies (Star) is a not-for-profit multi-academy trust. As one of the UK's leading trusts, Star runs a diverse network of primary and secondary schools across the UK. Star currently comprises 36 schools - 11 primary schools, 23 secondary schools and two 'all through' schools. There is also a Head Office and Professional Development institute, both based in Blackburn. Our schools are located in five regional clusters: Lancashire, Greater Manchester, West Yorkshire, West Midlands and Greater London.
The trust is expected to grow over the lifetime of the contract. Further details about the trust can be found on our website: www.staracademies.org.
Star Academies are looking to run an FTS (above threshold) competitive flexible procedure compliant under PA2023 to appoint a single suitable supplier across the trust. The supplier selected will be able to provide a complete service for the provision of multifunctional devices (MFD) and associated products, services and support in line with this PSQ and the final ITT documents.
Whilst the tender will be used as a basis for future works and pricing, the trust are looking to engage suppliers who will work collaboratively with us and tailor their approach, so that they are able to meet the specific needs of the trust.
This procurement also seeks to ensure that value for money is achieved for the trust and that the trust's MFD assets are pro-actively managed, maintained and run in an efficient and consistent way across the entire estate.
The contract with the successful tenderer is intended to commence on 01 June 2026 and will be awarded for maximum of 5 years and the successful bidder will remain on the contract for this period subject to performance and company stability (i.e. the company not going into administration).
Star are looking to shortlist up to six (6) suppliers, identified from in the Procurement Specific Questionnaire (PSQ), to receive the ITT pack which will provide a more detailed set of requirements (The trust reserves the right to take more than six suppliers through to ITT where scores at PSQ are so close as to make it difficult to draw a distinction between bidders).Bidders should assume that the ITT will include, but not be limited to:
• General service requirements
• MFD standard hardware devices and functionality
• MFD Leasing and capital purchase arrangements
• Cloud based print management software
• MFD Maintenance, consumables, support and service provisions
• Device utilisation management
• Management information and reporting
The trust will provide a draft contract during the PSQ stage. Star's preference is to engage with suppliers directly who will manage all aspects of the contract in house. If sub-contracts are required to meet the scope of this tender, these should be minimised. Any subcontracted arrangements must meet the same terms as the contract and will be the responsibility of the main supplier to manage.
Timeline
Published Date :
Deadline :
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Tender Regions
CPV Codes
30100000 - Office machinery, equipment and supplies except computers, printers and furniture
48000000 - Software package and information systems
50313200 - Photocopier maintenance services
30120000 - Photocopying and offset printing equipment
50313000 - Maintenance and repair of reprographic machinery
72267100 - Maintenance of information technology software
50310000 - Maintenance and repair of office machinery
42991200 - Printing machinery
72500000 - Computer-related services
48218000 - License management software package
72316000 - Data analysis services
30121200 - Photocopying equipment
30192400 - Reprographic supplies
30232110 - Laser printers
50313100 - Photocopier repair services
79800000 - Printing and related services
30122000 - Office-type offset printing machinery
42991210 - Offset printing machinery
Keywords
DIA film
data modeling
fax machines
system updates
photocopy toner
binding devices
secure printing
color laser unit
cash registers
print production
data mining
shredders
offset presses
laser printer
offset machines
digital printing
firmware update
proofing printer
print finishing
laminators
patch management
IT asset support
drum cleaning
sheet-fed offset
repro paper
KPI evaluation
IT systems
press equipment
industrial printers
printer calibration
laser unit repair
copier drum replacement
duplex copy attachment
copier tray adjustment
toner system upkeep
light-volume offset unit
printing machines
feed roller replacement
binding machine upkeep
print distribution
document printing
office photocopiers
copier sensor alignment
large-format printing
software servicing
workstation management
license tracking system
regression forecasting
software compliance tool
paper jam resolution
photocopier motor fix
imaging drum swap
drum unit inspection
large-format copier
high-capacity tray
high-volume print press
IT software maintenance
endpoint management
laminator servicing
commercial offset press
performance benchmarking
printing consultancy
duplicating system
typewriter adjustment
feeder mechanism repair
shredder maintenance
offset printing machines
segmentation analysis
digital solutions
enterprise software
commercial printing
statistical inference
monochrome printer
desktop offset press
digital printing presses
fax machine repair
IT system support
copier finisher module
application software
copier software update
application upkeep
routine copier tune-up
multivariate analysis
print shop presses
paper shredder tune-up
in-house printing press
high-speed laser printer
exhaust fan cleaning
paper feeder unit
correlation studies
office printer repair
duplex unit maintenance
printing services
photocopier servicing
paper feed adjustment
copier gear lubrication
cleaning cycle service
ongoing software care
power supply check
packaged applications
corrective maintenance
preventive maintenance
scanning component service
control panel calibration
fuser assembly replacement
copier alignment calibration
system lifecycle administration
print reproduction consumables
computer utility coordination
preventative maintenance schedule
software error resolution
general computing assistance
print production machinery
on-premise system support
lithographic printing machines
paper feed roller cleaning
exploratory data analysis
postage meter calibration
digital rights management solution
cheque scanner maintenance
toner delivery system check
software package and information systems
license management software
digital service provisioning
integrated tech solutions
technology operations assistance
Tender Lot Details & Award Criteria
1 Tender Lots
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