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Street light maintenance Middleton Cheney Parish Council
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Descriptions
1. Background
The Council seeks a qualified contractor to provide comprehensive maintenance for its 200-unit street lighting network, comprising primarily 5-6 metre columns with LED lanterns.
2. Asset Profile
• Total Units: 200
• Column Heights: Predominantly 5m and 6m
• Lantern Types: "Mini Aspire LED" retrofit units, few "heritage" type.
• Ownership: All assets of the contract are the responsibility of the Parish Council
• Power Supply: Unmetered supply (UMS) via DNO
3. Scope of Works
3.1 Routine Inspections
• Night-time patrols - monthly visual inspections of all units
• Annual physical checks - of lanterns, brackets, control gear
• Electrical safety testing - Once per contract (BS 7671 compliant)
• Structural inspections - Once per contract (in line with ILP GN22/19)
3.2 Reactive Maintenance
• Lamp failure / lantern outage: diagnosed and repaired
• Control gear, photocell, cut-out replacement (like-for-like)
• Minor cabling repairs
• Reporting of third-party damage or vandalism
• Make safe emergency repairs (within 3 hours)
3.3 Planned Maintenance
• Agreed schedule for batch component replacements
• Identification of obsolete stock and recommendation of equivalents
3.4 Emergency Works
• Danger to life, exposed wiring, fallen columns
• Immediate site attendance and public hazard mitigation
4. Technical Standards, as listed or similar
• Electrical Installations: BS 7671 (18th Edition)
• Street Lighting Design & Maintenance: BS 5489-1:2020
• Column Structural Integrity: ILP GN22/19
• Work on Highways: Chapter 8, Traffic Signs Manual
• PPE & Health & Safety Compliance: CDM Regulations 2015
5. Record Keeping Requirements
• Asset register maintenance
• Repairs log with date, unit ID, fault, action taken
• Components used with batch/serial reference
• Quarterly submission of maintenance summaries
• Open access to records on request by the Council
6. Highway Authority Liaison
• Submit permits for any road works affecting carriageway or footway
• Arrange closures or traffic management as needed
• Notify Council of scheduled works that may affect public access
7. Tender Evaluation Criteria
Criteria Weighting
Price / Value for Money 40%
Relevant Experience 20%
Technical Methodology 20%
Quality Assurance Measures 10%
Social Value / Sustainability 10%
8. Submission Instructions
• Bidders must submit:
o Completed Tender form
o Insurance and accreditation details
o References for similar contracts
o Company details and declaration
• Deadline: Monday 1st September 2025
• Format: Email, subject TENDER DOCUMENTS ENCLOSED or paper copy marked TENDER DOCUMENTS ENCLOSED, FAO the Clerk, to the address below.
• Contact: Pip Davis, clerk@middletoncheney.org.uk
Middleton Cheney Parish Council
Main Road, Middleton Cheney
OX17 2LR
Timeline
Published Date :
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Tender Regions
CPV Codes
Keywords
lighting columns
lamp columns
highway lamps
lamp posts
municipal lamps
roadway lamps
LED street lamps
street lampposts
modern lampposts
street lamps
urban lamp posts
luminaire poles
decorative lampposts
outdoor lamp poles
steel lighting columns
road lighting posts
street luminaire units
ornamental lampposts
public street lighting
urban lighting pillars
street lighting columns
antique lampposts
decorative lamp columns
urban street lamps
municipal lighting poles
streetlight fixtures
streetlight poles
public lighting posts
outdoor lighting fixtures
Workflows
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Details
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