The Meads, Farnborough and Further Sites - Rushmoor - Cleaning & Security Services - Preliminary Market Engagement

Descriptions

Rushmoor Borough Council (the 'council') will be re-tendering its Cleaning and Security contract in place at The Meads, Farnborough. Alongside this the Council is also considering its options for re-tendering its cleaning & security arrangements ....See More

Engagement

Engagement Objectives, Feedback Process & PME Programme In undertaking this preliminary market engagement process the Council is seeking to gain feedback against a number of key considerations which will inform its subsequent adopted strategy. These considerations include for: • Combination or separation of activities by service type and / or site • Associated consideration of bidding / lotting options • Conditions of Participation including for experience, insurance, financial standing, quality standards, etc. • Procurement process, programme and high-level award criteria • Mobilisation and service establishment • Specification, scope and service levels • Budget, commercial models and variation mechanisms • Service improvement and market innovation • Contractual high-level red lines • Contract duration and extension options • Pricing models In order to obtain and consider feedback on a structured basis, the Council has developed a brief Request for Information (RFI) questionnaire for interested operators to complete and return via the Council's ProContract e-sourcing system. Responses should be provided by 10th February 2026 - 12:00 as the Council will be scheduling its consideration of responses shortly afterwards. Following review of responses, the council may seek to engage with respondents in order to better understand suggested approaches. This will likely be via issue of correspondence via ProContract but may also be via invitation to attend a brief on-line TEAMS meeting. Engagement activities are targeted to take place between Tuesday 17th and Friday 20th February. Respondents will be asked to confirm their availability and suggested dates & times for participating in a TEAMS call within their RFI responses. The summary programme that the Council will run the PME process to is set out below: PME Notice Issued 21st January 2026 PME Pack Issued on ProContract 21st January 2026 Meads Site Tour Request Deadline 28th January 2026 @14:00 Meads Site Tour 29th January @10:00 - 12:00 PME RFI Response Deadline - 10th February 2026 @12:00 The Meads PME Site Visit The council are offering an optional site visit at The Meads on Thursday 29th January from 10:00 -12:00. Tenderers who wish to attend the visit are requested to confirm the names and positions of delegates (max of 2 delegates) that they wish to send to the site visit by ProContract correspondence by 2pm on Wednesday 28th January. Delegates should arrive 15 minutes before commencement of the site tour and report to Ron Melia, Centre Manager at the business Centre Office, which is located at end of the Shopping centre, just beyond the Prezzo Restaurant. Further site visits will be allowed for at the tendering stage under the future formal procurement process, attendance at which will be mandatory requirement of bidding. Administration The RFI questionnaire, draft specification and supporting documents can be accessed via the Council's e-sourcing system ProContract. The Council use the system to administrate the preliminary market engagement process and subsequent formal procurement process, including for the following activities: • Access to and issue of preliminary market information & documentation • Pre-RFI submission clarification requests and response • RFI questionnaire submission • Access to and issue of procurement information & documentation • Pre-tender submission clarification requests and response • Tender submission • Tender opening & access to responses • Post-tender submission clarification requests and response • Award decision notification & feedback. NB: Suppliers should note that there is no obligation to take part in this exercise and that if they do not take part, it will not preclude them from any subsequent related procurement process. Engaging suppliers will not receive preferential treatment in any subsequent quotation or tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.