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Timetabling and Scheduling System
Descriptions
Bournemouth University ("BU" or the "University") requires the services of a supplier for supply and implementation of a comprehensive Timetabling and Scheduling Solution, which is innovative, scalable, and user-friendly. The new system should cater to the unique requirements of higher education institutions, ensuring compliance with relevant SaaS data security and accessibility regulations.
The key objectives of the solution are to:
• Prioritise the enhancement of student experience and wellbeing.
• Improve data management and reporting.
• Ensure a seamless transition with minimal disruption.
• Extend access to devolved users for specified tasks.
• Offer robust integration with existing systems using modern integration mechanisms such as secure, standards-based APIs.
• Achieve condensed timetables to attract students who commute or work around their studies.
• Accommodate teaching staff with part-time hours and other approved restrictions.
The new solution should not only meet all current functional needs but also provide the flexibility to rapidly adapt to future changes in BU's curriculum and delivery approach.
Engagement
The purpose of this PME is to gather industry expertise and feedback that will inform the development of our final project and procurement requirements. Objectives: • Gain a better understanding of suppliers' capabilities, experiences, and innovations. • Identify potential challenges and solutions relevant to the upcoming procurement project. • Inform suppliers about the project's scope, objectives, and key requirements. BU are intending on holding virtual meetings / demonstration sessions with shortlisted suppliers via Microsoft Teams in March 2026. If you wish to be considered for a virtual meeting / demonstration session with BU’s project team, please contact procurement@bournemouth.ac.uk to register your interest with the subject heading “IT/OS/531 – Timetabling System”. Once suppliers have expressed their interest we will provide further information on the requirements with a Questionnaire for completion. BU will then shortlist suppliers for the virtual meetings / demonstration sessions based on the answers provided in the Questionnaires. Please note that while we aim to engage with a broad range of suppliers, it may not be possible to invite all interested parties to a meeting. Participation in this exercise is voluntary, and there is no obligation for BU to meet with every supplier who expresses an interest and submits a completed Questionnaire. This PME is not a request for quotation. BU’s current intention is to conduct an openly advertised tender process at a later stage. There is no obligation for suppliers to respond to this PME. Supplier responses (or lack thereof) to this exercise will not be used to determine which suppliers will be carried forward to tender process or in any subsequent evaluation of supplier proposals.
Timeline
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Tender Regions
CPV Codes
48000000 - Software package and information systems
72261000 - Software support services
48330000 - Scheduling and productivity software package
48332000 - Scheduling software package
48190000 - Educational software package
Keywords
SLA management
staff scheduler
IT systems
bug ticket processing
user inquiry handling
software troubleshooting
shift roster planner
productivity dashboard
e-learning application
appointment booking tool
duty-roster generator
capacity planning tool
resource leveling tool
educational ICT solution
digital solutions
meeting slot coordinator
enterprise software
application software
teaching tools software
project calendar sync
time-tracking interface
training platform
packaged applications
task dependency manager
milestone scheduler
time-slot allocation software
availability calendar interface
workflow automation software
license management support
version patching services
educational software package
recurring schedule manager
long-term software upkeep
software package and information systems
feature request coordination
resource timetable engine
automated schedule optimizer
automatic notification system
workload balancing engine
Tender Lot Details & Award Criteria
1 Tender Lots
Workflows
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